Essential Job Functions:
Financial Accounting and Reporting
- Responsible for receiving and verifying all PO transmittal forms from the programs.
- Review and analyze purchase orders and invoices received for payment according to the general ledger accounts for internal accuracy of the financial statements.
- Match invoices to receiving documents and enter information in the agency's accounting system according to the GAAP policies and procedures.
- Generate and edit reports to ensure the accuracy of information
- Responsible for generating the AP checks, void checks, and liquidating aged encumbrances.
- Regular contact with internal customers is required to identify, research, and recommend solutions to accounting issues and problems.
- Follow up with the different vendors to resolve payment issues and communicate any anticipated problems and/or delays in payment to the Accountant III.
- Research outstanding checks monthly.
- Responsible for tracking, reviewing, and monitoring the program's payables
- Assists fiscal coordinators and accounts payable staff in researching vendor statements, invoices follow-up, and vendor payments.
Additional Duties
- Back up to Finance Clerk
- Performs other duties as assigned by the supervisor
- Completes all required trainings as per Regulatory guidelines, funding, licensing, and other trainings as requested by supervisor.
Physical Demands:
- The work is usually sedentary but may require long periods of standing, walking and /or bending and some light lifting of file boxes no more than 15 lbs. The work requires normal precautionary measures.
Educational & Experiential Requirements:
- High School Diploma
- One year experience in a business/office environment
- Computer proficient in Microsoft Software (Excel, Outlook, Word)
- Excellent oral and written communications
- Must be well-organized and detailed
