Front Office Administrator

Lido Advisors • Boca Raton, Florida • 3w ago

Lido Advisors is looking for a motivated and highly professional Front Office Administrator. Successful candidates will have the ability to work in an extremely fast-paced environment and be a team player. This is an exciting opportunity with a highly respected investment financial advisory firm. As our Front Desk Administrator, you will be the first point of contact for Lido, and you’ll help to provide administrative support across the Boca Raton office. You will handle the flow of clients while answering phone lines for multiple advisors.

Job Duties and Responsibilities

Welcoming visitors by greeting and announcing them appropriately.
Answering, screening, and forwarding any incoming phone call while providing information when needed.
Receiving, sorting, and organizing daily mail/deliveries.
Daily maintenance of our kitchen and three conference rooms insuring they are set-up and clean throughout the day. This includes the set up and cleanup of daily luncheons.
Send and receive faxes, UPS, Fed Ex, and supply orders.
Ensuring a clean and organized work environment; periodically finding new efficiencies for the front desk.
Perform other clerical duties such as filing, scanning, photocopying, faxing, etc.
Obtain a Notary license within six months of employment and notarize documents as needed for executives and/or clients.
Provide support to various teams across the firm, including but not limited to assisting the Human Resources team with various onboarding tasks as necessary.

Requirements

Highschool Diploma or Associate’s Degree preferred.
Notary license preferred but not required. The firm will provide support to have the Front Office Administrator obtain the license within the first six months of employment.
Can exhibit a high level of professionalism.
Proficient with Microsoft Office Suite, specifically Microsoft Excel.
Ability to organize, multitask prioritize and work under pressure.
Ability to be resourceful and proactive in dealing with issues that may arise.
Must be reliable, dependable, and handle confidential information with discretion.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other class protected by federal, state, or local law. In addition, we do not discriminate against qualified applicants with arrest or conviction records.