A global conservation non -profit organisation is seeking an outstanding Executive Assistant to provide dedicated remote support to two Directors. This role is central to ensuring the smooth and effective operation of the organisation’s global leadership team. The hours are flexible, 6 hours per day, with the opportunity to increase.
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While this position is remote, you will need to be based in the Helderberg region for occasional meetings in office in Stellenbosch.
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The position is fast -paced and high -performance, ideal for someone who is tech -savvy, proactive and exceptionally well -organised, with experience in NGOs or purpose -driven organisations. The successful candidate will be comfortable working independently, handling complexity and managing priorities across teams and time zones.
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Responsibilities<\/span><\/b>
<\/div>Providing strategic and day -to -day support to two senior leaders.<\/span>
<\/li>Managing complex international calendars, schedules and global
travel arrangements.<\/span>
<\/li>Preparing briefings, summaries, agendas and supporting materials
for meetings and external engagements.<\/span>
<\/li>Proactively managing directors’ inboxes, prioritising and
responding to emails where appropriate.<\/span>
<\/li>Coordinating board meetings, global events and cross -team
activities.<\/span>
<\/li>Acting as a central point of contact between senior leadership,
staff, partners and stakeholders.<\/span>
<\/li>Drafting polished correspondence, presentations and documents on
behalf of leadership.<\/span>
<\/li>Setting up and maintaining organisational systems and shared
workspaces.<\/span>
<\/li>Introducing administrative efficiencies and ensuring leaders are
consistently well -prepared and informed.<\/span>
<\/li>Upholding the highest standards of confidentiality,
professionalism and integrity.<\/span>
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Requirements<\/h3>
Essential Criteria<\/span><\/b>
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A minimum of five years’ experience as a senior Executive Assistant
or in a similar high -level support role within a global, fast -paced
organisation.<\/span>
<\/li>Excellent English communication skills, both written and verbal.<\/span>
<\/li>Strong proficiency with digital tools and platforms (e.g., Zoom,
Asana, Google Workspace, MS Office, Canva).<\/span>
<\/li>Proven ability to manage complex international scheduling and
travel coordination.<\/span>
<\/li>Sound judgement, discretion and the ability to handle confidential
information responsibly.<\/span>
<\/li>Exceptional organisational, prioritisation and problem -solving
abilities.<\/span>
<\/li>Flexibility to work across time zones, including outside standard
working hours when required.<\/span>
<\/li>Confidence and presence when participating in leadership -level
discussions.<\/span>
<\/li>An understanding of sustainability and a genuine
passion for impact -driven work.<\/span><\/span>
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<\/div>Desirable Criteria<\/span><\/b>
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Experience within an NGO, mission -driven or sustainability -focused
organisation.<\/span>
<\/li>Familiarity with conservation, fisheries or environmental sectors.<\/span>
<\/li>Experience supporting board -level governance processes.<\/span>
<\/li>Exposure to global event coordination and multi -country programme
teams.<\/span>
<\/li>Experience enhancing organisational systems, processes
and workflows<\/span><\/span><\/span>
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Benefits<\/h3>
Remote and flexible work, approximately 6 hours per day Monday to Friday.
<\/span><\/li>While to position is remote, you must be based in the Helderberg region for occasional meetings in Stellenbosch or Pringle Bay.
<\/span><\/li>Being part of a dynamic purpose -driven global organisation.<\/span>
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