An established NPO requires a Professional Assistant to provide high -level administrative and operational support to the Group Managers: Facilities & Catering and People. The role ensures smooth day -to -day operations, requires strong organisational skills, discretion, and the ability to multitask effectively in a fast -paced environment. This is a permanent role based in Sandringham JHB and the working hours are
08:30 -4:30, Mon to Thurs, 08:30 -2:30 on Fridays.<\/span><\/span><\/span><\/span>
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Responsibilities:
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Administrative Support: Manage the calendars, schedule meetings, and coordinate travel arrangements for both Group Managers, and the Manco
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team, where appropriate.
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Communication Management: Draft, proofread, and manage correspondence, reports, and presentations.
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Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings.
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Project Support: Assist in tracking and coordinating projects, ensuring deadlines are met.
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Stakeholder Liaison: Serve as a primary point of contact between the Group Managers and internal/external stakeholders.
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Operational Efficiency: Streamline administrative processes and improve efficiency within both departments.
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Confidentiality: Handle sensitive information with utmost professionalism and discretion.
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Event Planning: Assist with coordinating events, initiatives, trainings, offsites, and special projects.
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Research & Reporting: Conduct research and compile data to support decision -making.
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Other Duties: Perform additional tasks as required to support both Group Managers and operational leadership.
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Requirements<\/h3>
Preferred Skills
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- Organised & Detail -Oriented: Ability to manage multiple tasks with precision.
<\/span><\/li> - Proactive & Resourceful: Takes initiative to anticipate needs and solve problems.
<\/span><\/li> - Strong Interpersonal Skills: Ability to build relationships and communicate effectively.
<\/span><\/li> - Adaptability: Comfortable working in a dynamic and evolving environment.
<\/span><\/li> - Confidentiality & Integrity: Trustworthy with handling sensitive and confidential matters.
<\/span><\/li> - Communication: Exceptional written and verbal communication skills.
<\/span><\/li> - Resilience: Ability to work under pressure, prioritize tasks, and meet deadlines.
<\/span><\/li> - Solution -orientated: Strong problem -solving skills and the ability to work independently.
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Qualifications and Education Requirements
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- 5+ years of experience as an Executive Assistant, preferably supporting senior management.
<\/span><\/li> - Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
<\/span><\/li> - Experience in operational, facilities management, human resources, or non - profit environments – advantageous.
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