Assistant Director of Programs

YMCA • Remote • 6h ago

Assistant Director of Programs

The Family YMCA of Bartlesville is searching for a dynamic, cause-driven leader to serve as our Assistant Director of Programs.

Job Description

The Assistant Director of Programs serves as a key operational leader supporting youth programs, seasonal staffing, and special events. This position is the primary assistant for the YMCA’s largest sports programs, supports seasonal aquatics operations during the summer, and serves as the lead coordinator for several signature community events throughout the year.

This role is highly visible, hands-on, and requires strong organizational skills, staff supervision experience, and the ability to manage multiple priorities across changing seasons while upholding the YMCA’s mission and values.

Qualifications

Required

High school diploma or equivalent
Experience working in youth sports, camps, or recreation programs
Demonstrated ability to supervise staff and volunteers
Strong organizational, communication, and problem-solving skills
Ability to work evenings, weekends, and special events as required

Preferred

Associate’s or Bachelor’s degree in Recreation, Sports Management, Education, or related field
YMCA or nonprofit recreation experience
Experience managing seasonal or high-volume programs
CPR/AED/First Aid certification (or ability to obtain)

Physical & Schedule Requirements

Ability to stand for extended periods during games and events
Ability to lift and move equipment (up to 50 lbs.)
Flexible schedule including evenings, weekends, and holidays as program needs dictate

Essential Functions

Youth Sports Programs

Winter Basketball (Primary Focus)

Serve as the lead assistant in operations of the YMCA’s large winter basketball league
Assist with:

League logistics, schedules, and gym coordination
Volunteer coach onboarding, communication, and support
Game-day operations, staffing, and issue resolution
Sportsmanship enforcement and parent communication

Little Ballers (PK–K) – Fall & Spring

Assist with planning and execution of smaller developmental leagues
Support coach training, equipment setup, and weekly operations
Help ensure a positive first-sports experience for youth and families

Act as a visible on-site leader during games and practices

Summer Operations – Aquatics Support

Serve as the primary point of contact for:

Pool concessions staff
Front gate / admissions staff

Assist with:

Seasonal staff onboarding and training
Scheduling and daily operational coverage
Customer service and member engagement
Coordination with aquatics leadership and maintenance staff

Support adherence to YMCA policies, safety standards, and cash-handling procedures

Special Events Leadership

Serve as the lead staff coordinator (or co-lead, as assigned) for the following annual events:

February: Daddy Daughter Dance
March: Mother Son Nerf War
April: Healthy Kids Day
July: Tri in July
November: Turkey Trot

Responsibilities include:

Event planning timelines and logistics
Staff and volunteer coordination
Vendor and facility coordination
Event setup, execution, and breakdown
Post-event evaluation and reporting

Staff Leadership & Support

Assist with recruitment, training, scheduling, and supervision of part-time staff and volunteers
Provide consistent on-site leadership during programs and events
Support staff accountability while modeling professionalism and YMCA values
Assist with conflict resolution involving staff, parents, participants, or members

Administrative & Operational Support

Assist with program registration support and reporting
Maintain accurate records related to programs, staffing, and events
Support budget awareness, expense tracking, and inventory management
Collaborate across program departments to ensure smooth operations (School Age Care, Aquatics, Membership, Sports)

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