The YMCA of Greater New York Association Office is seeking an Administrative Assistant who will provide high-level direct administrative and clerical support to the Executive Finance Team, working closely with the Executive Office Manager. In addition, they will provide indirect support to all areas of the department, including Treasury, Accounting, and Enterprise Risk Management, to support scheduling, recordkeeping, and day-to-day office needs.
This is a part-time, in-office position scheduled to work Tuesdays, Wednesdays, and Thursdays, up to six (6) hours per day.
Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.
Qualifications
- Associate degree in Business Administration or related fields, or equivalent work experience preferred.
- Minimum of two (2) years of administrative or clerical support experience in a fast-paced office environment. Financial services experience is a plus.
- High-level proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Google Suite.
- Demonstrated project management skills and ability to organize and maintain accurate records, files, and documentation.
- Excellent written and verbal communication skills, with a professional and customer service approach.
- Ability to manage multiple assignments, prioritize tasks, and meet deadlines in a fast-paced environment.
- Commitment to the YMCA’s mission and values.
- Must be available on Tuesdays, Wednesdays, and Thursdays. This is a part-time, in-office position scheduled to work up to six (6) hours each day.
Essential Functions
- Provide administrative support to the Executive Finance Team and other senior leaders as assigned.
- Manage calendars, schedules, and coordinate meeting logistics.
- Answer phone calls and respond to emails in a timely and professional manner.
- Maintain accurate and organized electronic and paper files, including scanning, uploading, and filing documents as needed.
- Assist with processing invoices, purchase orders, and other administrative paperwork.
- Support data entry and updates for internal tracking logs, reports, mailing lists, and departmental databases.
- Support document coordination and posting to internal platforms (including Board Effect software) following established processes.
- Support the planning and implementation of special events and programs.
- Assist in the preparation and production of financial statements, applications, spreadsheets, and reports.
- Assist with incoming and outgoing mail, deliveries, and package coordination.
- Order, restock, and distribute office supplies as needed.
