Administrative Coordinator:
Provide administrative and supportive services to the Chief Implementation Officer. Key responsibilities include administrative functions such as scheduling and minutes; project management and special projects to support the overall work of the Chief Implementation Officer’s work.
Prepare presentation materials, coordinate various department activities, data management, research and reporting.
Responsibilities:
- Under direction, ensure that the activities of this position and relevant services are consistent with the mission, vision and values of Catholic Charities, Diocese of Cleveland.
- Provide administrative support including the scheduling of meetings, taking of minutes, setting up meetings including hospitality, and tracking action items for Chief Implementation Officer and for the program leadership team.
- Provide administrative support to develop presentation and visuals to support communication to key audiences.
- Draft correspondence, share articles
- Develop contact list for all program areas so that regular communications can be sent.
- Implement research, analysis and project management support on special projects for internal and external initiatives.
- Monitor all program contracts to ensure that the Chief Implementation Officer understands and approves directionally all contracts and understands any key commitments.
- Work with all departments as appropriate to ensure the production of statistical reports, analyses, and exhibits for internal use to monitor overall programs and services.
- Be a key laison for internal coordination to include identifying areas of concern, problem solving with key departments and developing recommendations for future to eliminate barriers.
- Identify and recommend efficiencies regarding administrative functions of respective sites.
- Maintain intranet sites, update site on a regular basis.
- Act as liaison on all issues and administrative departments’ procedures/processes.
- Prepare expense reports including mileage, credit card receipts and managing purchases including travel when appropriate.
- Perform other duties as necessary to accomplish objectives.
Requirements:
- Combination of education and experience normally represented by an Associates’ Degree in Business Management, Human Services or related field with 3-5 years of program or administrative experience.
- Must have excellent oral, written and interpersonal communication skills.
- Must be organized, detail oriented and have the ability to maintain confidentiality and work as part of a team.
- Must have the ability to relate to a wide variety of persons, both professional and volunteers as well as organizations and systems, both public and private.
- Ability to effectively manage a variety of concurrent and varying activities.
- Advanced knowledge of word, excel, database management
- Ability to effectively and productively work with people of very diverse economic, cultural and administrative backgrounds throughout the Diocese of Cleveland
- Strong project management skills and demonstrate ability to follow-up on projects to completion.
- Ability to create visual materials.
- Must maintain confidentiality as appropriate on projects.
- Must be able to work independently.
- Must have a valid Ohio Driver’s License and reliable means of transportation for local travel.
- Excellent problem solving skills
- Ability to gather data, assemble data in spreadsheets, and meaningfully analyze the data.
- Final applicant is required to be fingerprinted to complete background check.
