About KIND
Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied and separated children who are forcibly displaced from their countries of origin. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety.
Building on its extensive programming and successful model in the United States, KIND is expanding in the Americas and Europe to bring its experience to bear in working with unaccompanied and separated children. Our work focuses on addressing the legal and mental health needs of this population; building strong partnerships and engaging in training and capacity strengthening with governments, NGOs, and the private sector; and advocating for systemic and pragmatic reforms to advance the rights of unaccompanied and separated children.
Position Summary
KIND seeks a Finance Specialist, Europe to support financial management, budgeting, and reporting activities across KIND's European offices and programs. Based in Brussels, Belgium, this role will work closely with the Global Controller, the broader Awards Management, Budget and Contracts team and Europe program team to ensure accurate financial tracking, donor compliance, and sound financial practices across multiple European countries.
The incumbent is detail-oriented, adaptable, and comfortable working in a fast-paced, multi-country environment. This role offers an opportunity to contribute directly to KIND's mission by ensuring financial integrity across our growing European presence.
This position is based in Brussels, Belgium and reports to the Global Controller.
The candidate must possess legal authorization to work in Belgium.
This role is full-time, but we will consider candidates who are available part-time.
Travel required within Europe with occasional international/overseas travel.
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Essential FunctionsFinancial Management Support
- Supports monthly bank reconciliations for European bank accounts.
- Assists in prepaid expense tracking and monthly schedules.
- Helps prepare revenue recognition and deferred revenue schedules for European grants.
- Supports balance sheet reconciliations and journal entry preparation under supervision.
- Assists with audit preparation and documentation for European entities.
- Assists with processing vendor payments in KIND Europe.
- Assists with monthly expense reports reconciliation using KIND’s business travel and expanse management tool (currently Concur).
- Assists with monthly credit card reconciliation using KIND’s credit card management tool (currently ELAN Financial Services).
- Assists with payroll reconciliation and allocation for KIND Europe staff.
- Assists in monitoring budgets and spending across European country offices (Belgium, Czechia, France, Slovakia, Poland, and others).
- Supports monthly, quarterly, and annual financial reporting for internal and external stakeholders.
- Helps prepare budget versus actual (BvA) analyses and variance explanations.
- Assists in tracking compliance with donor requirements, including EU grants and other funders supporting our work in Europe.
- Supports the preparation of financial reports and invoices for donors.
- Works with the Europe program team to prepare and process contracts with vendors and consultants based in Europe.
- Works with the Europe program team to, ensure execution of grant agreements, financial reporting and processing of payments.
- Works with the Europe program team to ensure timely payments to vendors and consultants based in Europe.
- Maintains organized, audit-ready financial documentation.
Cross-Functional Collaboration
- Works closely with the Europe program and HR team to ensure accurate staff cost tracking and allocation.
- Liaises with the global finance and operations team in the U.S. to ensure alignment on reporting and compliance (including with relevant European and national level standards).Supports special projects and ad hoc financial analyses as needed.
Qualifications and Requirements
- Undergraduate degree in finance, accounting, or related field required.
- Minimum 5 years of relevant experience in finance, accounting, or grants management, preferably in an international non-profit or humanitarian organization.
- Experience working with EU-funded grants and understanding of EU grant financial reporting requirements is strongly preferred.
- Knowledge with Belgian ASBL financial/reporting compliance is a must.
- Familiarity with multi-country financial operations in Europe is a must.
- Proficiency in Microsoft Excel (pivot tables, v-lookups, formulas) and experience with accounting/ERP systems.
- Strong attention to detail, organizational skills, and ability to meet deadlines.
- Excellent written and verbal communication skills in English required.
- Working knowledge of French or Dutch is an asset.
- Ability to work collaboratively in a remote, cross-cultural environment.
- Must be based in Belgium and eligible to work in the EU.
- Committed to practicing and supporting wellbeing and a work-home life balance.
- Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights.
- Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.).
- Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
- Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate.
- Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment.
- Committed to practicing and supporting wellbeing and a work-home life balance.
- Experience working and communicating in a remote environment preferred but not required.
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€68,594 - €76,560 a year
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Application Instructions
To be considered for this role, please submit an employment application at supportkind.org/join-the-team, along with your resume and cover letter.
Disclaimer: KIND is committed to an ethical recruitment and hiring process and maintains a firm “no fees” recruitment policy. We will never charge a fee or ask for money as part of the application process. KIND also conducts all interviews via telephone or video conference, and at no time will KIND engage in a text or mobile app-based application or interview process. For more information, please visit the following website: https://supportkind.org/join-the-team/kind-employment-practices/.
