Req #3258515 - Link to application: Salem Hospital - Development Coordinator, Philanthropy
The Development Coordinator provides administrative support to the Managing Director, Philanthropy Director, Major Gifts Director and Development Director. Major responsibilities include coordinating and tracking numerous activities for the Major, Planned and Annual Giving programs, reporting, budgeting, and managing a variety of projects, both programmatic and donor based. In addition, the Coordinator provides support for the team’s prospect management work and marketing program which includes calendar management, mailings lists, tracking, analysis, and invoicing. Responsible for assisting the entire Division with reaching financial goals.
· Must have a strong customer service focus and excellent interpersonal skills. The incumbent must be able to handle multiple projects simultaneously, managing and negotiating deadlines as needed.
· Provide daily administrative support to the Managing Director, Philanthropy Director, Major Gifts Director and Development Director including meeting scheduling and planning, calendar review and management, and special projects as assigned
· Assist Managing Director with prospect management; including pipelining, data analysis, weekly metrics, strategy meetings, prospect pool clean-up and reassignments for fundraising team.
· Assist Managing Director, Philanthropy in drafting leadership visit goals, acknowledgements, proposals and other development correspondence as needed.
· Support Planned Giving program through marketing efforts, events, and preparation of materials through PGCalc.
· Support the Annual Giving Program with mailings and data requests and analysis as needed.
· Record meeting discussions for team and other departmental meetings as needed.
· Prepare team members for solicitation visits by assembling research, background materials and helpful documents.
· Coordinate bi-weekly team meeting agendas/scheduling and monthly prospect strategy meetings.
· Maintain accurate paper and electronic records in Blackbaud CRM for Director and Officers. Prepare prospect lists and other reports from Blackbaud CRM regularly.
· Coordinate with Development Services team on regular reporting and review of performance metrics for team members.
· Other duties and responsibilities as assigned.
· Excellent interpersonal skills.
· A professional demeanor in the office and interacting with donors, patients, friends, colleagues and business professionals in person and on the telephone.
· Ability to be flexible and work collaboratively.
· Ability to prioritize multiple projects and tasks in a fast-paced work environment with minimal supervision.
· Excellent verbal and written communication skills.
· Strong computer knowledge and skills (Word, Excel, Blackbaud CRM, report writing)
· Excellent editing and proofreading skills.
· Strong attention to detail and problem-solving skills
· 2-5 years administrative experience, experience in health care setting preferred
· Bachelor's degree or equivalent experience preferred
