World Central Kitchen is looking for an experienced, organized, and people-centered Office Administrator to serve as the hub of our Washington, DC headquarters. This role keeps the office running smoothly so that the people working from it can focus on the mission. The ideal candidate has done this type of work before, takes genuine pride in creating a welcoming and functional environment, and can juggle competing priorities with warmth and good judgment.
This is a non-exempt, hourly role that is primarily onsite at our DC office, ideally at least four (4) days in office.
Responsibilities
Office Environment and Facilities
- Serve as the primary point of contact for building management, coordinating access, maintenance requests, and any facility-related needs
- Maintain a clean, stocked, and welcoming office environment, including common areas, the kitchen, and shared workspaces
- Manage office supply inventory and ordering, ensuring supplies are stocked without over-purchasing, with support from our DC-based supply chain team
- Liaise with vendors and service providers (cleaning services, equipment maintenance, etc.) and track related invoices and contracts in coordination with Finance
Guest and Visitor Coordination
- Manage the guest registration process with building security, ensuring a smooth and professional arrival experience for all visitors
- Serve as the day-of point of contact for guests, greeting them and orienting them to the space
- Coordinate with staff in advance of visits to ensure rooms, technology, and hospitality are ready
Meeting and Event Support
- Coordinate meeting logistics for in-office gatherings, including room booking, AV setup, and catering orders
- Support staff events and team gatherings, from ordering food and supplies to setting up and breaking down spaces
- Partner with the People & Culture team on onsite elements of all-hands meetings, team days, and other in-person programming
Administrative Support
- Manage courier service for all incoming mail and packages, routing them appropriately and flagging urgent items
- Support onboarding logistics for new DC-based employees, including building access, and first-day orientation to the office
- Assist with other administrative tasks as needed, including occasional support for the People & Culture team
- Two (2) or more years of experience in an office administration, facilities coordination, or executive assistant role, with demonstrated ownership of front-of-house and office operations
- Strong organizational skills and the ability to manage multiple tasks and requests at once without things falling through the cracks
- A warm, professional presence and genuine interest in making colleagues and guests feel welcome
- Good judgment and discretion, including knowing when to escalate vs. when to handle independently
- Comfort with ambiguity and a willingness to pitch in on tasks that fall outside the formal job description
- Proficiency with common workplace tools (Google Workspace, Slack, or similar)
- Commitment to WCK's mission and values
Application & Cover Letter
This application requires a cover letter that explains your interest in this position and in working for WCK.
References and Background Checks
To help ensure the safety of our communities and our teams, our selection process will include reference and background checks, subject to any legal or regulatory requirements.
Equal Opportunity
WCK is an equal opportunity employer committed to inclusion and diversity and to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.
Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of employment at this time.
E-Verify
For US based employment, WCK participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Please view the E-Verify posters here with important information.
Para empleados en los EEUU, WCK participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU.. Los empleadores sólo pueden utilizar E-Verify una vez que usted haya aceptado una oferta de trabajo y completado el Formulario I-9. Haz clic aquí para ver los carteles de E-Verify con información importante.
No recruiters or agencies, please.
ZERO Premiums: WCK covers 100% of insurance premiums for employees and their dependents, including medical, dental, vision, and group life coverage. Benefits begin on your date of hire.
- Voluntary Benefits:
- Additional Life Insurance
- Pet Insurance
- Supplemental AD&D
- Flexible Spending Accounts (Dependent Care and Health Care)
- 403(b) Retirement Plan:
- WCK offers a 50% match up to 8% of employee salary deferrals, beginning within 30 days of hire.
- Life & Disability Insurance: 100% employer-sponsored group life and disability insurance provided within 30 days.
- Paid Time Off (PTO): Responsible PTO, including vacation, sick, and personal leave, plus paid holidays.
- Growth Opportunities: Learning and development support to grow your career.
- Employee Assistance Program (EAP): Free and confidential support for life’s challenges.
- Annual Salary Reviews and additional benefits outlined in the Personnel Manual.
Salary Range: $27 - $30/ Hour
