Description
Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Receptionist in our Las Vegas office. We offer competitive compensation and an excellent benefits package.
Position Summary:
The primary focus of the Receptionist position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the Las Vegas office. The Receptionist may also perform a variety of administrative tasks to support the office needs. Candidate should also be flexible to work overtime as needed.
Duties & Responsibilities:
- Acts as first point of contact for all visitors. Greets visitors and promptly notifies internal parties of arrival
- Answers incoming calls (locally and nationally) and directs them appropriately
- Coordinates conference room reservations and proactively monitors conference room schedule to avoid conflicts and resolves minor issues relating there to
- Orders catering for all meetings and maintains a good rapport with caterers
- Coordinates transportation needs for internal and external customers, including cabs and car services to airport, court, etc.
- Reserves visitor offices as needed and accommodates visitors upon arrival
- Accurately and thoroughly maintains visitor/delivery logs and outgoing package logs
- Ensures all visitors check in at reception immediately upon arrival to maintain security
- Maintains high degree of professionalism and confidentiality
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Skills & Competencies:
- Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
- Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
- Candidate must be a self-starter who can work independently with minimal supervision
- High attention to detail, outstanding organizational skills and the ability to manage time effectively
Qualifications & Prior Experience:
- High School Diploma; College Degree in Hospitality Management is a plus
- Minimum 2 years of experience as a receptionist or other administrative clerical position in a professional environment
- Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
- Exceptional computer skills with the ability to learn new software applications quickly
Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases. Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.
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