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Director of Facilities & Leasing

UNDER 21 COVENANT HOUSE NEW YORK • Full-time • New York, New York • 10m ago

Job Details

Experienced

41st Street Shelter - New York, NY

Full Time

$85,000.00 - $90,000.00 Salary/year

Day

Nonprofit - Social Services

Director of Facilities and Leasing

PURPOSE OF POSITION

Under the direction of the Vice President of Facilities and Asset Management, the Director of Facilities and Leasing provides oversight and guidance to the facilities staff including the entire custodial and engineering teams. The Director of Facilities and Leasing is responsible for ensuring the grounds, facilities, and equipment of all Covenant House New York (CHNY) sites in Manhattan and the Bronx are habitable and operable to ensure clean, safe, and comfortable environments for youth and staff.

DUTIES AND RESPONSIBILITIES

(Responsibilities to include but not limited to the following)

Works as a collaborative member of the CHNY team ensuring all youth have access to excellent services and facilities, and are living in a safe and compassionate community
Supervises the CHNY custodial facility and engineering team with a strong sense of accountability for achieving and upholding department goals and complying with CHNY policies and practices
Manages a cadre of external contractors that provide facilities services such as generator maintenance, sprinkler inspections, etc.
Negotiates vendor and contract pricing for any facility-related service(s)
Creates, maintains and updates an agency vendor list
Manages hiring, new hires, promotions, termination and transfers for the purpose of maintaining staffing needs and productivity of the work force of the department across all CHNY locations
Delegates work with clear instructions and provide performance feedback to team members
Assesses incidents as needed, reviews appropriateness of incident management, and ensures that all protocols are followed
Submit and process orders on behalf of the facilities department
Monitors fund balances of the department and related financial activity for the purpose of ensuring that expenses are within budget limits and/or fiscal practices are followed
Reviews leases for all CHNY properties and proposes amendments to improve tenant/landlord relationship
Requires hands-on maintenance experience (i.e. changing filters, troubleshooting electrical issues, etc)
Ensures all CHNY facilities are well-maintained, attractive, clean, and in good working order for programmatic and administrative purposes
Establishes an effective preventive maintenance program of cleaning, painting, maintaining equipment, etc.
Coordinates with relevant internal personnel and external stakeholders on matters relating to CHNY’s owned and leased properties including regulatory/governmental, safety, legal and others to ensure compliance
Works with local facility and programmatic personnel regarding services and events, plans and directs the goals and policies of maintenance services and repairs as well as construction projects
Makes written and oral reports/recommendations to the VP concerning the operation of the Facilities Department
Where appropriate, coordinates and/or directs outside resources (architects, consultants, engineers, legal, contractors, etc.)
Anticipates issues, prioritizes and plans the team for efficient and realistic action plans on a wide variety of projects and ensures completion of projects/plans within set deadlines
Manages facilities-related crises and collaborates with all other Covenant House New York departments and sites, as needed, to resolve facilities problems and issues
Organizes departmental meetings to regularly update colleagues and resolve issues as a preventive measure to possible problems and conflicts

Qualification

KNOWLEDGE, SKILLS, & ABILITIES

Education & Experience

Minimum high school diploma, supplemented with technical school training or equivalent work experience.
10 years of administrative/supervisory experience in a supervisory capacity in a maintenance/plant-related position
Must possess active F89 Fire and Life Safety Director License issued by the FDNY
Must possess current and active S12 and S13 Sprinkler and Standpipe COF’s issued by the FDNY

Knowledge/Skills

Valid NY/NJ or CT Driver’s license.
Working and Hands-on knowledge and understanding of HVAC controls, heating systems, electrical systems, carpentry, plumbing, and construction methods/admin required.
Strong interpersonal, written, and verbal communication skills and the ability to operate independently while effectively managing relationships with internal and external business partners.
Track record of integrity and sound judgment.
Ability to adapt well to changes in direction and priority in a fast-paced and detailed-oriented environment.
Ability to assess and recognize quality and quickly recognize problems.

INITIATIVE AND JUDGMENT/ATTENDANCE AND RELIABILITY

Independently recognizes and performs duties that need to be done without being directly assigned.
Establishes priorities; organizes work and time to meet them
Recognizes and responds to emerging priorities, accepts changes and new ideas
Has insight into problems and the ability to develop workable alternatives.
Responds to supervision, coaching and constructive criticism in a positive manner.
Adheres to attendance and punctuality requirements per policy. Provides proper notification for absences and tardiness. Takes corrective action to prevent recurring absences or tardiness.
Observes all policies governing conduct while at work (e.g., telephone and computer use, electronic messaging, smoking regulations, breaks and other related policies).
Ability to professionally communicate and relate well with all levels of personnel (individuals, peers, customers and related professionals).
Dedicated to the mission of Covenant House.

WORK ENVIRONMENT/ PHYSICAL DEMANDS

High concentration.
Frequent interruptions.
Moderate noise level.
Frequent standing, walking, bending and lifting (up to 20 lbs.).
Frequent sitting for periods of time at a computer workstation.
Ability to properly use hand tools

Compensation

Covenant House New York offers a rich package of benefits including but not limited to full medical, vision, dental, life, and short and long-term disability insurance and other fringe benefits. Eligibility for medical benefits begins on the date of hire. PTO includes 3 weeks of vacation in the first year, 10 holidays, 13 sick days, 5 personal days, and birthday days off. Benefits include a 403b with employer contribution after 12 months. There are also multiple additional optional benefits (including additional life, disability, accident, and cancer insurance) available at significantly reduced rates. "CH is a vaccinated employer. As such, prospective new hires will be required to provide proof of vaccination or be willing to receive the COVID-19 vaccination by date of hire to be considered."

Covenant House New York is an Equal Opportunity Employer