Do you have experience as an administrative assistant and/or an office administrator?
We are currently in search of an Office Administrator for a Nonprofit Biomedical Research Organization. This is a Full Time, Fully In Person, Temporary assignment located in Princeton, NJ.
ORGANIZATION TYPE: Nonprofit Biomedical Research Organization
LOCATION: Princeton, NJ
POSITION TITLE: Office Administrator
SCHEDULE: FullTime (35 hrs./wk.),
DURATION: Temporary (~ 4 mos.)
HOURLY: $25-28/hr. DOE
Is This Your Dream Job? The Office Administrator will help support staff in the Princeton, New Jersey office and interface with the administrative staff in the New York and Los Angeles offices.
Our Ideal Candidate:
- US citizens or presently authorized to work full-time in the US
- Bachelor’s Degree preferred
- Ability to multitask and deal with unexpected circumstances
- Previous administrative support experience
- Strong computer skills including Microsoft Office (especially Outlook and PowerPoint); Office Timeline Pro a plus.
- Effective oral and written communication skills; excellent follow-up and problem-solving abilities
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Flexibility to adjust to changing demands and priorities
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Strong organization skills; and a professional and personable demeanor.
How You’ll Spend Your Day:
- Meet and greet all visitors and provide a pleasant first impression
- Perform all routine clerical duties (file, fax, photocopy, correspondence, etc.)
- Heavy calendar management and meeting scheduling through Outlook
- Provide primary support to senior management
- Process expense reports using online expense reporting system
- Arrange transportation and other logistics for employees and visitors to the office
- Sort and distribute mail; handle all Fed Ex and other shipments
- Ensure the smooth running of all meetings and interviews, including providing support for operating conferencing equipment and software
- Oversee catering requests and purchasing for meetings
- Keep office supplies and kitchen supplies fully stocked, oversee purchasing of all supplies
- Interface with facilities personnel to successfully resolve issues
- Coordinate vendors for facilities, IT, AV, etc., and communicate status to site personnel and senior management
- Assist with special projects and office activities as requested
- Back-up support to other Administrators in the office as needed
We’d love to hear from you.
If this sounds like the job for you, we would love to help make that happen. Please click on the "Apply" button below.
Know a friend who would be a great fit? Feel free to send us their resume as well!
Is this position not a great fit?
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
