Do you have 1+ years’ experience in nonprofit administration, events and development?
We are currently in search of a Development Administrative Assistant for a Nonprofit Social Service Organization. The position is in-person in Long Island, NY This is a temporary, full-time assignment.
ORGANIZATION TYPE: Nonprofit Organization
LOCATION: In-Person (East Meadow, NY)
POSITION TITLE: Development Administrative Assistant
SCHEDULE: Full-time; 40 hours/week
DURATION: Temporary to Hire (~6 months)
HOURLY PAY: $20.00-$22.00/hour; $45,000-50,000/salary
Is This Your Dream Job: Under the general direction of the Associate Executive Director of Development, the Development Administrative Assistant will provide day-to-day administrative, event and database support for the development department.
Our Ideal Candidate:
· High school diploma or General Education Degree (GED), college degree preferred.
· 1+ years’ experience as an administrative assistant required, preferably in development/fundraising.
· Highly organized and able to handle multiple priorities.
· Detail-oriented, multi-task capable and able to work under pressure in a fast-paced environment and meet deadlines.
· Ability to write reports and business correspondence.
· Skilled in taking and transcribing dictation, accurately and with reasonable speed, on a variety of materials, including statements and minutes.
· Skilled in composition, setting up and typing accurately and with reasonable speed a variety of correspondence, reports, and other materials.
· Self-Starting and ability to work independently and with minimal supervision.
· Ability to work in a team environment.
· Ability to work flexible hours including evening and weekends.
· Strong mathematical skills with the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.
· Thorough knowledge of office practices, procedures, and equipment.
· PC skills—Microsoft Office (Word, Excel, PowerPoint, and Outlook).
How You Will Spend Your Day:
Epilepsy Services:
· Responsible for correspondence sent on behalf of the department.
· Prepare responses to correspondence containing routine inquiries.
· Maintain records management systems.
· Open, sort, and distribute incoming correspondence.
· Handle confidential and non-routine information. Ensure the discreet handling of all Agency business.
· Create flyers and notices for mailings to promote all epilepsy education programs. Submit website updates
· Maintain updated Professional Advisory Board membership list, send out invitations, and register guests for meetings.
· Update Community Education database for school personnel, neurologists, nurses, hospitals, and comprehensive epilepsy centers, MSCs, volunteers, politicians, and general constituency.
· Complete all preparatory activities for Community Education presentations including maintaining registration list, greeting, and signing guests, providing copies of handouts, and ensuring proper room and technology set-up.
Development/Fundraising:
· Handle telephone calls, emails, and relay messages as needed by the department.
· Prepare correspondence, reports and any documents needed by the Development office.
· Utilize the fundraising Customer Relationship Management (CRM) software to record gifts and contacts with all donors; maintain accurate fundraising records, create reports and any other documents as needed.
· Prepare documents, reports, proposals, and other fundraising materials used in the cultivation or solicitation of prospects and donors.
· Initiate phone calls, schedule meetings and organize appointments with volunteers, donors, and prospects.
· Maintain mailing lists for departmental use.
· Organize and maintain a filing system for all department activities.
· Prepare purchase orders, check requests, and maintain office supplies and subscriptions as needed.
· Organize and maintain expense records for departmental activities.
· Compose correspondence, including acknowledgement letters as well as renewal and reminder letters, as needed on a timely basis.
· Complete online applications as requested
· Attend various fundraising events and support the department at events as needed, including gala, golf outing, walks, etc.
· Prepare materials for meetings and attend committee meetings as needed.
· Assist in the preparation of fundraising related materials, including journals, publications, press releases, solicitation packages.
· Represent the development office with courtesy to internal and external contacts.
We’d love to hear from you.
If this sounds like the job for you, we would love to help make that happen. Please click to submit your resume.
Know a friend who would be a great fit? Feel free to send us their resume to bbrown@cnpstaffing.com.
Is this position not a great fit?
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
