Accepting Applications until Filled
Who We Are
Project for Pride in Living, Inc. (PPL) is a nonprofit organization dedicated to empowering low-income people to become self-reliant through integrated services. When joining PPL, you become a part of a diverse team whose goal is to assist our residents and communities with the groundwork they need not only to survive but also to thrive. We are eager to welcome others to our team who are dedicated to serving our residents and pursuing our mission to build the hope, assets, and self-reliance of individuals and families who have lower incomes by providing transformative, affordable housing and employment readiness services.
Job Summary:
Provide data, compliance, and administrative support for Resident Services. Responsible for accurate and timely data management in multiple databases for reporting, reimbursement, and grant writing. Quality assurance activities include regular administrative file reviews. Administrative support assignments assist managers and directors in implementing programs.
Essential Duties and Responsibilities:
Data Management
- Accurately collect and enter participant data into multiple databases – Apricot, Homeless Management Information System (HMIS), and Mental Health Information System (MHIS). Involves exchanging information, tracking and coordinating with staff.
- Generate and submit reports to internal staff and external stakeholders.
- Analyze program data and perform quality control checks of data.
- Maintain effective data entry procedures.
- Export and import data across database systems.
- Provide Apricot database training and support for staff.
- Serve as primary staff to keep current on database and data element requirements.
- Manage file storage and archiving, including electronic and paper records.
Quality Assurance and Program Eligibility
- Provide Supportive Housing eligibility review for internal and external programs.
- Perform regular file reviews for accuracy and completeness.
- Facilitate timely documentation of disability and housing recertification data.
- Solicit referrals from Coordinated Entry, screen for eligibility, and work with applicants to complete eligibility documentation.
- Track applicants through the lease-up process, track key dates and provide support.
Administrative Support
- Monitor inventory and order office and program supplies.
- Process invoices and reconcile gift card & credit card logs and receipts.
- Oversight and ordering of credit cards, debit cards, gift cards, keys, cash, and phones.
- Produce monthly Housing Support orders.
- Coordination and distribution of phone plans for Housing Supports residents
- Provide diverse administrative support to directors and managers in effectively delivering services.
- Initiate and assist the team in the department's day-to-day operations.
- Provide project management for seasonal projects such as National Night Out, holiday events, summer picnics, and kid coat drives.
- Connect with residents in support roles at events.
- Communicate and coordinate with all team members and other needed internal and external stakeholders.
- Participate in internal and external professional development, team meetings, special initiatives, PPL committees, and organization-wide meetings.
Supervisory Responsibilities:
Will not be responsible for supervision
Minimum Requirements
Ability to use:
- Office equipment including telephone, smartphone, voicemail systems, copier, printer, scanner, and fax machine.
- MS Word, Outlook, and Excel
- The Internet and electronic timecard system
- Computer Network (files, drives, and folders)
- Apricot or other database systems
Additional Requirements:
- Experience with data entry and reporting using program databases (HMIS a plus).
- Detail-orientated and able to provide analysis of data, file compliance, etc.
- Self-starter with excellent verbal and written communication skills.
- Ability to efficiently coordinate, track, and complete multiple tasks and adjust to changing priorities.
- Ability to work independently and as a team member.
- Ability to respond to residents' unique cultural, economic, and social needs and resources, using these unique resources to meet their goals.
- Ability to maintain confidentiality and boundaries in all interactions with residents, staff, volunteers, and the public.
- Must have a valid driver’s license, a good driving record, proof of insurance, and access to reliable transportation.
Hours: Standard business hours -40 hours per week
Education and/or Experience
1-3 years of experience in database management, nonprofit or business administration, or a degree in a related field.
Benefits: Health & Dental; Employer Paid Short & Long Term Disability Insurance, Employer Paid Life Insurance; Paid Parental Leave; Voluntary Life Insurance; Health Savings Account (HSA) or Flexible Spending Account (FSA); PTO and paid Holidays; 403(b) Retirement Plan with Employer Match; Summer half-day Fridays; an impactful presence in an organization that makes a difference in many lives.
*****PPL currently offers a signing bonus for this position: $1,000 for full-time and $500 for part-time*****.
(The signing bonus is payable in two payouts, half after one month and the other half after six months. This is subject to all applicable tax reporting and withholding requirements.)
Salary: $22.00-$24.00 Yr., DOQ
PPL's work is now a Hybrid Model, with 60% of the workweek spent in the office or onsite at satellite locations. Our hybrid model refers to the split between working in the office (60%) and working at home (40%).
How to Apply:
Qualified candidates can apply online. Include a cover letter and resume. The hiring process includes phone screens and in-person interviews, references, and background checks for final candidates.
PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve those who are disproportionately affected by systemic inequities. Persons of color, women, members of the LGBTQ community, veterans, and individuals with disabilities are strongly encouraged to apply.
PPL is an EEO/AA employer. PPL participates in the federal E-verify program to confirm the identity and employment authorization of all newly hired employees.
In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
