Senior Program Assistant

Stanford University • FULL_TIME • Stanford, California • 4m ago

Stanford's Graduate School of Business (GSB) has built a global reputation based on its immersive and innovative management programs. We provide students with a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We are committed to advancing diversity, equity, and inclusion in service of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world. We invite you to be part of this mission.

The Teaching and Learning Hub (TLH) at the GSB supports faculty instructional needs with the vision of building and maintaining the GSB’s reputation as a world-class institution for student learning. Within the TLH, the Experiential Course Support (ECS) team offers program management and course support for many leadership courses and learning experiences such as Startup Garage, Interpersonal Dynamics, Leadership Labs, and the Executive Challenge. In the role of Senior Program Assistant, you will provide administrative and operational support for these with limited supervision. You will report to the Director, ECS.

Please Note: This position is hybrid but requires regular, on-site work 4 days per week at the Stanford GSB campus.

Your primary responsibilities include:

Act on behalf of the supervisor or department manager regarding establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex events, seminars/workshops, and advisor fairs including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing within budget.
Compose and draft documents and correspondence for presentations, course handouts, workshops, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, reports, and/or websites.
Co-manage course staffing.
Plan and schedule calendar(s) with limited consultation, resolve calendar conflicts. This includes calendar
Management for courses and reserving rooms for courses and course-related activities.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Maintain office supplies and equipment.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
Coordinate and monitor routine maintenance services completion.
Maintain approved content on websites. Edit Canvas content throughout the quarter. Update Google Drive with current and past content (class slides, docs, etc.) for instructors to reference. Maintain student data for courses.
May lead staff or supervise work of temporary workers, including reviewing work for quality and timeliness.

To be successful in this position, you will bring:
• High school diploma and four years of administrative experience, or combination of education and relevant experience.
• Ability to learn new technologies and programming tools quickly and train users of Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.

The expected pay range for this position is $33.17 - $41.00 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application.

Why Stanford is for You
Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:

Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall or participate in one of hundreds of health or fitness classes.
Discovery and fun. Visit campus gardens, trails, and museums.
Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!

We pride ourselves in being a culture that encourages and empowers you.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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