The Office of Postdoctoral Affairs (OPA) is a fast-moving, agile office that administers and supports the more than 2,400 postdocs on campus. OPA is a nationally leading postdoc office and seeks to provide the best service to its constituents – postdocs, faculty, and departmental administrators. Through close working relationships throughout the University, the Recruitment & Engagement Programs Manager will inform and support equitable recruitment and hiring practices, foster belonging, and better enable postdocs, especially those from underrepresented backgrounds, to thrive.
The Recruitment & Engagement Programs Manager will steward and implement OPA’s novel postdoc recruitment program, PRISM. The Postdoc Recruitment Initiative in Sciences and Medicine (PRISM) is a university-wide initiative in its 7th year that is meant to attract graduate students who might not otherwise consider postdoctoral training at Stanford. The program provides an opportunity to visit Stanford, interview interested faculty, meet current postdoctoral scholars, and receive training and coaching from OPA staff. Nearly a quarter of the underrepresented minority postdoctoral scholars currently at Stanford came through PRISM, and the program is poised for expansion. The person in this role will have the opportunity to contribute a new perspective as they work in conjunction with the Director of Postdoctoral Training to manage and iterate all aspects of this critical initiative, including but not limited to: advertising and program communications, logistical implementation, and financial management, overall process/program evaluation and improvement, working with faculty and administrators, coaching potential recruits, and building and supporting community for PRISM postdocs while they are at Stanford. Similarly, the Recruitment & Engagement Programs Manager will manage and execute other programmatic initiatives designed to support the recruitment and engagement of postdoctoral scholars, including but not limited to the PRISM Baker fellowship and the Postdoc Travel Awards, both of which provide financial support for the professional and career development of postdoctoral scholars.
The Recruitment & Engagement Programs Manager will also serve as our community engagement liaison: the administrative advisor for postdoc groups and communities, including the Stanford Black Postdoc Association, the Stanford Latinx Postdoc Association, LGBTQ+ Postdocs, the Chinese Postdoc Association, and other communities and groups, both extant and nascent. OPA is responsible for overseeing postdoc groups on behalf of the university, which entails keeping abreast of current policy and interpreting it for postdoc groups, providing education on policy and practices, and providing administrative support to enable these communities to serve their postdoc constituents. This important community organizer and advisor role is key to OPA’s goals of supporting postdocs’ thriving at Stanford and developing relationships especially with postdoc leaders to maintain OPA’s visibility and accessibility to postdocs.
Additionally, the Recruitment & Engagement Programs Manager will work closely with the rest of the programs team to co-develop and engage in cross-team collaboration on event management, program evaluation, best practices research, program communications, marketing strategy, and partnerships to support our team’s goals and values, as we work together to devise, implement, and support new approaches to postdoctoral training, recruitment, retention, and advancement. The OPA programs team is highly mission-driven and takes great pride in our competence and service-mindedness. The ideal candidate should be a highly organized self-starter, comfortable with autonomy, and able to embrace opportunities to tackle new problems and challenges as part of this dynamic team. A commitment to diversity, equity, inclusion, and belonging is fundamental to the role.
This position will be based on the Stanford campus and will be considered for an option of telecommuting from the Bay Area (hybrid of working 2-3 days on-site), subject to operational need.
Core Duties
- Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
- Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
- Analyze and interpret policies; develop, revise and implement procedures for program or function
- Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
- Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
- May participate in the development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
- May direct staff to perform various tasks and assignments. May also supervise staff.
Education & Experience (Required)
Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities (Required)
- Demonstrated ability to prioritize own work and multi-task.
- Demonstrated excellent organizational skills.
- Demonstrated ability to take initiative and ownership of projects.
- Ability to communicate effectively both orally and in writing.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Demonstrated experience working independently and as part of a team.
- Relevant subject matter knowledge.
- Ability to direct the work of others, for jobs requiring supervision.
Desired Qualifications
Master’s Degree preferred or Bachelor’s degree and five years of experience.
Physical Requirements
- Constantly perform desk-based computer tasks.
- Frequently stand/walk, sitting, grasp lightly/fine manipulation.
- Occasionally use a telephone.
- Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
Working Conditions
Occasional evening and weekend hours.
Work Standards
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $69,100 to $116,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
We pride ourselves in being a culture that encourages and empowers you.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Please note: Visa sponsorship is not available for this position.All candidates must be eligible to work and live in the U.S.
