Artist Liaison, Stanford Live
Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and improving our world. The university is committed to supporting its employees as they develop their careers and enrich their lives. Stanford’s future success will be shaped by its diverse perspectives, unique experiences, and inclusive culture.
Stanford Live presents a wide range of the finest performances from around the world, fostering a vibrant learning community and providing distinctive experiences through the performing arts. With its primary home at Bing Concert Hall and a popular second venue at historic Frost Amphitheater, Stanford Live is simultaneously a public square, a sanctuary, and a lab, drawing on the breadth and depth of Stanford University to connect performance to the significant issues, ideas, and discoveries of our time.
Stanford Live maintains a busy presenting schedule with about 150 performances per year in music, dance, and theater. The main season takes place in alignment with Stanford’s academic calendar and runs from late September to early June. The Artist Liaison works primarily in Stanford Live’s office space in Littlefield Hall. Additionally on performance days, the Artist Liaison works in Bing Concert Hall or other Stanford venues.
The Artistic Liaison provides essential support to the full roster of international artists appearing with Stanford Live by advancing each show and fully owning the show details. You will work directly with the Stanford Live production team in executing all show details. Reporting to the Producer of Artistic Programs, the Artist Liaison will be responsible for both working onsite at certain events as well as managing and scheduling a pool of part-time contingent Artist Services Assistants to ensure excellent artist services are provided across all Stanford Live events.
In this role, you will:
- Advance all Stanford Live shows by communicating detailed schedule, logistical and show information to artist(s, their representative(s) and Stanford Live staff
- Staff performances as on-site Artist Liaison for some, especially high-touch events
- Manage and schedule a pool of part-time contingent Artist Services Assistants ensuring they are fully briefed to provide artist services at a high level
- Keep track of all Artist Services related expenses and regularly update departmental expense tracker
- Liaise with hotel partners to ensure Artist hotel reservations are accurate and up-to-date
- Prepare monthly report for key hotel partners providing Artist rooming lists to insure proper invoicing
- Organize and maintain artist services area of Bing Concert Hall and other Stanford Live venues
- Shop contract rider for Artist hospitality before each performance
- Liaise Artist guest ticket needs with Artist team and Stanford Live box office
- Arrange ground transportation for Artists when needed
- Provide administrative support to Stanford Live’s Artistic Department
- Utilize and/or maintain complex databases. May use specialized event planning software.
Please note that this position will be based on the Stanford campus and will be considered hybrid with the expectation to be on campus a minimum of three (3) days per week depending on events. Attendance in person for events and key planning meetings is expected. In addition, this position will require working in person on campus some evenings and weekends.
In order to be successful, you will bring:
- Associate degree and three years of relevant experience or combination of education and relevant experience.
- Demonstrated commitment to promoting and supporting an environment of diversity and inclusion.
- Demonstrated success planning events.
- Ability to work both independently and as part of a team.
- Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
- Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
- Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
- Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detail oriented.
- Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
- Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
Certifications and Licenses:
- Valid Non-Commercial Class California Driver’s License.
- Access to a personal car/vehicle is strongly preferred
PHYSICAL REQUIREMENTS:
- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
- Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
- Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Don’t meet every single requirement? At the Vice Presidency for the Arts and Stanford Live, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. Let us know in your cover letter how your experience makes you a good fit for us. You may be just the right candidate for this or other roles!
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process
The expected pay range for this position is $67,000 – $77,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for you:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
