Stanford Medicine is seeking a Director, Research Administration – Contracts and Compliance for a pivotal leadership role in the School of Medicine’s compliance eco-system in collaboration with the Chief Operating Officer, Sr. Associate Dean for Research (SADR), Office of General Counsel and other central offices. This position focuses on compliance in pre-award and post-award research administration and oversees the review of intricate and complex research-related contracts and agreements.
Reporting to the Assistant Dean for Research Operations, this position in the Research Management Group (RMG) is the School’s subject matter expert on pre- and post-award policy and compliance matters, analyzing and interpreting federal, state, sponsor, and institutional policies, regulations, and requirements. The Director evaluates and recommends School-specific policies, guidelines, and standards for research administration to School leadership, ensuring alignment with regulatory frameworks and contractual obligations. This position also delves into complex contract terms, assessing their implications on pre- and post-award operations. By synthesizing this information, they develop nuanced strategies for the School and its research community to navigate the intricate landscape of compliance. In close collaboration with the Assistant Dean for Research Operations and other School leaders, they orchestrate initiatives to roll out and implement new policy and compliance requirements across the School, fostering a culture of adherence and excellence in research administration.
About Stanford School of Medicine
A research-intensive medical school, the Stanford School of Medicine improves health through leadership, diversity and collaborative discoveries and innovation in health care, education and research. A commitment to scientific discovery is one of Stanford's defining strengths. Researchers and clinician-scientists at Stanford Medicine work across disciplines to expand the frontiers of scientific understanding while moving the most promising breakthroughs into tangible health benefits through clinical trials. Our close proximity to the resources of the university — including the Schools of Business, Law, Humanities and Sciences, and Engineering, our seamless relationship with our affiliated adult and children’s hospitals, and our ongoing associations with the entrepreneurial endeavors of Silicon Valley, make us uniquely positioned to accelerate the pace at which new knowledge is translated into tangible health benefits.
Duties include:
- Researches and interprets policies related to research administration to ensure adherence to federal, state, sponsor and institutional requirements.
- Monitors compliance issues and trends, promptly identifying and escalating high-risk situations for leadership awareness or action.
- Formulates and proposes mitigations to address risks and resolve complex contractual issues effectively.
- Reviews terms of complex contracts, subcontracts, and non-federal awards to assess their risk and potential liabilities. Recommends whether Stanford/School of Medicine should accept risk and potential liability.
- Develops and manages the School’s outreach strategy for research administration policy and compliance issues and updates. Crafts the communication plan and messaging and supports the Assistant Dean of Research Operations in its delivery and execution.
- Represents the School in forums and on issues with the University including the Office of Sponsored Research, Office of Technology Licensing, Dean of Research, Office of General Counsel, and Office of the Chief Risk Officer (includes Privacy).
- Serves as the escalation point for RMG on non-standard, complex issues, coordinating as needed with faculty, department staff and Stanford Medicine and University offices.
- Responsible for the hiring, management and development of five staff.
- This position has delegated responsibility and institutional signature authority for School of Medicine-sponsored projects.
*- Other duties may also be assigned
DESIRED QUALIFICATIONS:
- Advanced knowledge and understanding of concepts, policies and processes, and regulatory requirements associated with the development, implementation, and administration of multi-site or large-scale grants, contracts, clinical studies and complex projects.
- Thorough understanding of liability, regulatory compliance, intellectual property and licensing issues as they pertain to research.
- Working knowledge of and experience applying regulatory requirements regarding research data and privacy, including HIPAA and GDPR, as applied to research.
- Advanced knowledge of contracting and related processes for complex agreements, including fee-for-service and non-sponsored research-related agreements.
- Experience as an institutional official with delegated signature authority
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor’s degree and ten years of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Demonstrated leadership skills and ability to influence and motivate constituencies which could span multiple organizational boundaries.
- Demonstrated excellent planning, organizational, and analytical skills.
- Demonstrated ability to make sound business decisions using good business judgment and innovative and creative problem-solving.
- Demonstrated ability to manage financial, organizational, and staff resources.
- Excellent interpersonal and communications skills with the ability to cultivate professional and business partnerships.
- Relevant subject matter expertise.
- Strong project planning and management skills.
- Experience in or knowledge of business process improvement methodology.
- Ability to act independently and as part of a team.
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently stand/walk, sitting, grasp lightly/fine manipulation.
- Occasionally use a telephone.
- Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $163,000 to $204,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply:
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why Stanford is for You
Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:
- Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
- A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
- A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall or participate in one of hundreds of health or fitness classes.
- Discovery and fun. Visit campus gardens, trails, and museums.
- Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!
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