Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy."
The Department of Sustainability, Utilities and Infrastructure (SUI) brings an integrated and deliberate focus to campus sustainability. The department works to advance sustainability in campus operations for energy, water, waste, resiliency, and safety, optimizing and prioritizing efficiency in all aspects of campus life–from resource and utility management to transportation and community behavior. SUI develops strategic, long-term goals that help reduce Stanford's environmental impact, supporting the university’s commitment to be an environmental steward. This role sits with the Office of Sustainability, a group within SUI
The Office of Sustainability (OOS) seeks a 2-year Fixed Term Sustainability Coordinator to join a diverse team of dedicated professionals and technical staff working to advance Stanford’s sustainability goals. The ideal candidate will have excellent collaboration and organizational skills, and proactively work to support the success of staff events, projects, and programs.
What you will do in this role:
Characteristic Duties:
- (50%) Sustainability Student Ambassador Program Management
o Convene and collaborate with key program partners, including the Stanford Doerr School of Sustainability, and additional stakeholders to develop and align on the new and ongoing program design, goals, and strategy.
o Recruit, interview, select, onboard and manage approximately 20-30 student sustainability ambassadors per academic year, working approximately 5 hours per week.
o Develop and maintain onboarding and training materials for ambassadors in collaboration with program partners, particularly the Stanford Doerr School of Sustainability. On an on-going basis maintain content libraries with the latest in opportunities across the engagement areas.
o Lead onboarding at the start of each programmatic year.
o Guide and mentor ambassadors in effective outreach strategies that increase engagement in the following sustainability-related opportunities (but not limited to):
Academic sustainability (courses, degrees and minors, workshops, seminars, and events)
Impact and action areas (living lab fellowships/internships, research opportunities, student clubs and organizations, and campus sustainability initiatives)
Career development opportunities (networking events, jobs and internships, as well as professional development workshops)
Campus sustainability (Stanford’s sustainability goals and leadership, volunteer opportunities, and tours)
Sustainable living (waste reduction, sustainable dining and events, energy conservation, transportation, and water conservation)
o Manage and mentor ambassadors through regular meetings and feedback; ensure ambassadors disseminate the latest sustainability-related information and opportunities effectively.
o Create, collect and analyze metrics on program impact and effectiveness.
o Convene quarterly meetings with program stakeholders to report progress and adjust program design.
o Develop annual progress reports and report on key performance indicators.
- (50%) Support Sustainable Stanford Living Laboratory Program
o Sustainability Living Laboratory Event Management and Participation
Manage all event logistics for Sustainable Stanford Living Laboratory hosted events including virtual and in-person, exemplifying sustainable event planning best practices.
Coordinate both on-campus and off-campus tours as needed.
Participate in partner events where Sustainable Stanford is present in order to serve as an ambassador of the living laboratory program, and actively recruit and engage with students.
Manage team and partner meetings including coordination of calendars, event spaces, catering, AV needs, assisting with taking and disseminating notes and action items. Support agenda-setting and coordinating speakers and guests.
o Sustainability Living Laboratory Student Recruitment and Record Management
Assist with recruitment and advertising for open student positions, and serve as point of contact on application status.
Coordinate interviews and selection process for new student hires.
Establish and manage onboarding tasks with new student staff.
Assist with maintaining mentor and student organization charts, list serves and customer / partner contact lists as changes occur.
Oversee and improve team Google Drive record management for living laboratory program.
o General Sustainability Living Laboratory Program Support
Provide general support to program managers. Example duties include:
Assist with sustainability data collection and entry.
Assist with outreach and education initiatives.
Assist with behavior /social science research.
Support student living laboratory projects.
Support academic courses offered by the Office of Sustainability.
- Other duties may be assigned
The successful candidate will embrace the following:
LBRE Core Values of Leadership, Exploration, Gratitude, Accountability, Community and You, and Diversity, Equity, and Inclusion in their management style and help to build an organization where these qualities serve as the foundation for successful and rewarding careers for all employees.
LBRE views a strong culture of diversity, equity, and inclusion as one where everyone can thrive. It is a culture of trust and respect, where staff can be their authentic selves, feel safe and work in a place that they feel they belong. We strive to create a community that draws upon a wide pool of talent to unify excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
To be successful in this role you must bring:
- Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
- Strong organizational and project management skills.
- Experience working with college students - recruiting and managing part time student employees, with capacity and interest in mentoring and guiding students effectively
- Experience in sustainability program management, particularly with sustainability initiatives involving students
- Demonstrated experience in providing a full range of high-level independent administrative support combined with proven skill to coordinate complex activities and use independent judgment to organize and prioritize functions.
- Experience in event planning and coordination including methods to reduce waste.
- Experience participating in, contributing to, and following through on completion of projects.
- Possesses strong computer skills including proficiency with Microsoft Suite, Google Suite, Adobe Acrobat, calendaring with Outlook and Zoom, and web-based applications
- Ability to collect, analyze, and report on program metrics.
- Demonstrated typing/word processing skills to prepare correspondence, reports, and spreadsheets
- Requires good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills
- Strong collaboration skills and experience working and communicating with diverse populations at all levels of the organization using diplomacy, flexibility, and a high degree of professionalism
- Position requires strict confidentiality and sensitivity, a high level of organizational skills, attention to detail, flexibility, tact and independent judgment
Additional Information:
Physical Requirements:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, push/pull objects that weigh up to 10 pounds, and lift/carry objects up to 25 lbs.
- Rarely twist/bend/stoop/squat, kneel/crawl.
- Ascend and descend staircases.
Work Standards
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $91,000-$99,000 annually.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
