Welcome to Land, Buildings & Real Estate:
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a LEGACY."
Department Introduction:
Event Services, a division of LBRE (Land Building & Real Estate) at Stanford University provides audio visual, furnishings, and event management for any occasion. We are seeking a dynamic production-oriented individual to fill the role.
We have an immediate opportunity for an Events Production Coordinator.
Job Purpose:
The Production Coordinator will schedule staff for the Event Services (ES) team (Audio Visual & Event Crew). There are approximately 24 SEIU staff members plus casual or contracted labor that require scheduling in IntelliEvent (the ES management system). The coordinator will qualify the scope of work and align with technician’s skill set. The production coordinator will support (4) supervisors in the staffing needs of the department.
Core Duties*:
- Working with Supervisor, plan, organize and schedule workflow for Audio Visual technicians and Event Crew, merging skill set with scheduling requirements.
- Compile daily, weekly, and multi-week schedules.
- Assigns technicians to their daily task and shift start times. Ensures that technical staff has accurate information to perform their assignments.
- Responsible for distributing information (schedules, job sheets, maps) to the staff in both digital and physical forms.
- Follow-up, problem-solve, trouble-shoot processes, communicate scheduling information to event management staff.
- Anticipate and evaluate workload and identify if additional resources will be necessary.
- In conjunction with Supervisors monitor, track, review, and establish work priorities to meet operational needs.
- Identify opportunities to improve processes, planning or performance through analysis of workflow, project demands and expectations.
- In conjunction with supervisors review vendor quotes and services to coordinate with Event Managers and Event Coordinators.
- Coordinate safety training and participate in emergency preparedness. Serve as safety advocate by identified safety issues; tracking communicating and implementing procedures with management staff.
- Oversee, document and coordinate access for staff in the following; TRAKA key security, card access to buildings.
- Participate in Big 5 events (New Student Orientation, Reunion Homecoming, Family Weekend, Admit, Commencement)
- Assist in recruitment and facilitation of onboarding orientation for all technicians or crew.
- May occasionally work overtime as needed.
- *Other duties may also be assigned
Education & Experience:
- High school diploma and three years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
- Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
- Familiarity with audio visual equipment and uses beneficial.
- Must have the ability to do administrative work independently.
- Working knowledge of applications such as Microsoft Office (Excel,Word) PowerPoint, Google workplace (Sheets,Documents, Slides).
- Experience working with internal and external vendors and services contracting.
- Bilingual (Spanish) preferred
Certifications and Licenses:
- Must have a valid California Driver's License.
Physical Requirements:
- Frequently stand/walk, seated, performs desk-based computer tasks.
- Occasionally twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 50 pounds
- Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >50 pounds.
Working Conditions:
- May be exposed to noise > 80dB TWA.
Work Standards:
- Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $27.40 to $37.02 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
