This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.
About Us
The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.
For more information, please click here.
Precourt Institute for Energy
The mission of Stanford University’s Precourt Institute for Energy is to spark the creativity, collaboration, learning, and leadership needed for the global energy transformation. The initiatives, research centers and programs of the Precourt Institute fund research at Stanford with the potential to solve the toughest energy challenges from science and engineering to policy and economics. The institute disseminates the achievements of the wider Stanford ENERGY community. The institute sponsors courses and a postdoctoral program, and it supports Stanford students interested in energy. The Precourt Institute works with industry, entrepreneurs, and policymakers for the deployment of Stanford solutions, and it engages stakeholders at events like the Global Energy Forum.
Explore Energy
Explore Energy is the student engagement and energy education program of the Precourt Institute for Energy. Its mission is to enhance and amplify the Stanford student experience around energy, serving all students interested in the field—regardless of year, major, or background. Acting as a central hub for a growing community dedicated to advancing energy transitions, the program provides students with a toolbox of resources and personalized connections to a wide range of opportunities, drawing on both its own initiatives and a network of on- and off-campus partners.
Technology Transfer for Defense
Technology Transfer for Defense (TT4D)is a pioneering Stanford program that transitions academic technologies from the lab to the marketplace and transitions emerging technology products into defense capabilities. The TT4D Program leverages its deep defense networks to align cutting-edge technology and products with critical national security challenges. The TT4D Program also serves as a forum for gathering government personnel (i.e., operators, engineers, researchers, and scientists), industry personnel (i.e., entrepreneurs, innovators, companies), and university academics to collaborate on solving the nation’s toughest challenges. TT4D is also establishing an accelerator platform to further advance student prototypes post-course.
Seeking Administrative Program Coordinator
The Precourt Institute for Energy is seeking an exceptional candidate to serve as an Administrative Program Coordinator to support two programs within the Precourt Institute: Explore Energy and Technology Transition for Defense Program. The assignment time for responsibilities will be split for each program.
For Explore Energy, responsibilities include:
- Develop and coordinate 30 high caliber Explore Energy seminars per year.
- Organize off-campus field trips.
- Manage on-campus learning opportunities.
- Provide professional planning for student engagement and event management.
- Offer administrative and operational support with limited supervision.
- Handle evaluation responsibilities for events and programs.
For the Technology Transitions for Defense Program, responsibilities include:
- Facilitate and organize meetings and workshops.
- Manage logistics for reservations, registrations, room scheduling, catering, signage, and materials.
- Provide support during sponsor visits and events.
- Calendar planning and management, resolving scheduling conflicts.
- Process travel reimbursements and monitor financial transactions.
- Review invoices for accuracy and compliance with policies.
- Arrange travel for directors, sponsors, and visitors.
- Distribute routine communications such as memos, notices, emails, and letters.
- Contribute to report preparation, including data entry in spreadsheets.
- Maintain and update approved website content.
- Enter data into reports, tables, and spreadsheets.
- Greet and assist visitors, directing them as needed.
- Serve as a knowledgeable resource for unit procedures and inquiries.
Core duties include but are not limited to the following:
- Oversee and/or perform duties associated with scheduling, organizing, and co-hosting seminars and events, including coordination of vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange group travel in compliance with unit, university, and sponsor policies.
- Create reports and spreadsheets, which may utilize specialized software and systems used by the University.
- Oversee and/or process a variety of financial transactions associated with multiple funding sources and co-sponsors that each have dedicated financial administrators.
- Coordinate on student engagement and outreach with Explore Energy’s program team, including its student Peer Advisors.
- Supervise and lead staff or temporary workers.
- Act on behalf of the supervisor to prioritize tasks and solve administrative issues.
- Organize complex conferences, seminars, and events, including logistics, materials, and budget management.
- Additional duties as assigned.
To be successful in this position, you will need
- High school diploma and four years of administrative experience, or combination of education and relevant experience.
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
In addition, our preferred qualifications include:
- Knowledge of Stanford University systems and policies.
- Experience planning and coordinating a wide variety of events.
- Ability to take initiative and ownership of projects and independently exercise sound judgment in making decisions.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
The expected pay range for this position is $39.46 to $44.30 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a
contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
