This is a double posting for Librarian 1 / 2. Stanford University Libraries seeks a processing archivist to support the completion of the Stanford Auxiliary Libraries (SAL) Project, also known as TARDIS. The archivist will work for the Manuscripts Division in the Department of Special Collections to arrange and describe collection materials formerly stored at a now-closed facility on campus. This is a temporary 1.5-year position. Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We are seeking a team member who is ready to share their skills and perspectives.
About Stanford Libraries:
Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.
About the Department of Special Collections & University Archives:
The Department of Special Collections & University Archives acquires, arranges, describes, preserves, and makes available primary source materials to support the research needs of Stanford students, faculty, and administration, as well as the global community of scholars. The holdings of the Department comprise more than 260,000 rare, fine press, and artists’ books, and some 59 million pages of unpublished manuscripts and photographs. Collections include the papers of scientists, mathematicians, technologists, artists, writers, historians, and visionaries; medieval manuscripts; archival photographs; and records of corporations and non-profit organizations with a special interest in Silicon Valley, California, and Mexican American history.
About the Position:
Under the supervision of the Lead Archivist for the TARDIS Project, the Project Archivist will have responsibility for undertaking archival work on this backlog of materials. They will facilitate the throughput of manuscript collections for permanent storage, following our processing policies and procedures. Collections include a wide array of materials and formats including archival records, personal papers, photographic and other pictorial materials, maps and architectural drawings, audiovisual and born-digital materials, and artifacts.
The Project Archivist will participate in regular planning meetings within the division and department. Professional contributions beyond primary responsibilities are required for advancement in the Librarian series. The successful candidate will show promise or evidence of such contribution.
Core Duties:
At a Librarian 1 level:
- Survey collections and formats and propose the level of descriptive detail necessary to facilitate discovery and access.
- Complete the arrangement, rehousing, and description of all archival materials in collections according to standards such as DACS or ISAD(G).
- Complete end-processing activities such as labeling and barcoding containers and updating bibliographic records.
- Create EAD finding aids using ArchivesSpace.
- Transfer materials to/from storage in collaboration with other staff.
- Create descriptive metadata for digital materials.
- Manage time to complete and oversee the organization and description of assigned collections.
- May publish articles on project discoveries and updates on SUL blogs or Instagram accounts.
- Perform other duties as assigned.
At a Librarian 2 level, in addition to the work outlined above:
- Identify materials appropriate for conservation or digitization; coordinate that work in collaboration with the Assistant Director and Lead Archivist and track it via JIRA.
- Work independently and make judgments and recommendations about content appraisal and access and report to the immediate supervisor on critical decisions.
* - Other duties may also be assigned
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Minimum Requirements:
Education and Experience (at Librarian 1 level):
Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience.
Education and Experience (at Librarian 2 level):
Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and two or more years of relevant experience in a relevant library setting or a combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities (at Librarian 1 level):
- Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies for managing, processing, and providing access to archival collections in analog and digital formats.
- Experience assessing, arranging, and describing archival collections that include multiple formats.
