Senior Proposal Coordinator

Safal Partners • Remote • 14h ago

Senior Proposal Coordinator

Job Type: Full-time

Location: Remote, must be authorized to work in the United States

Job Description:

Safal Partners is seeking an experienced Senior Proposal Coordinator to support overall corporate growth. This role serves a key function on the Business Development (BD) team, coordinating and organizing all work required to develop competitive, high-quality, and fully compliant proposals across our growing portfolio of federal, state and local public sector opportunities as well as philanthropic clients. This role is designed for someone with proven project coordination experience who excels at project management, cross-team collaboration, administrative precision, and maintaining high-quality proposal infrastructure to ensure smooth operations, strong communication, and consistent BD pipeline support. The ideal candidate is detail-oriented, deadline-driven, and proactive, with exceptional communication and organizational skills and preferably experience in federal, state and local contracting.

Duties and Responsibilities:

Proposal Coordination & Preparation

Serve as central coordinator for full proposal lifecycle – from RFP release through submission and post-submission debrief and follow-up.
Assist proposal leads by analyzing RFQs, RFPs, and RFIs and developing proposal outlines, compliance matrices, and writing plans.
Create and maintain new proposal folders, proposal timelines, color-review schedules, and team meetings to coordinate input from technical, design, and leadership teams.
Work with proposal lead to identify proposal team members, schedule kickoff meeting and invite team members, co-lead with proposal lead and follow-up with proposal and meeting plans.
Manage data calls with external partners and collect required material from internal stakeholders (past performance, resumes, etc.).
Assist pricing lead with pricing considerations and input, reviewing for compliance.
Manage production, ensure compliance, and handle electronic submission of final proposal.

BD Pipeline Support

Monitor federal and state procurement portals and tools such as FedBizOpps, GovWin, etc. and alert business leads to new or revised opportunities.
Serve as Salesforce Administrator. Manage account records, monitor and update opportunities, and create and maintain dashboards to ensure accurate pipeline.
Research potential partner organizations to support teaming and capture activities.

Process Improvement & Post-Submission Activities

Maintain communication with customer POCs through award notice.
Schedule and lead post-submission debriefs by consolidating notes, lessons learned, and feedback from senior BD staff and partners; manage and continually improve proposal process documentation in Safal’s proposal toolkit.
Track and analyze proposal metrics (e.g., volume, win rate, etc.), report on monthly and quarterly basis, and recommend process improvements based on data and lessons learned.
Maintain corporate proposal assets including templates, reusable content, graphics, staff résumés, and past performance library.
Manage CPARS responses with project leaders, update CPARS trackers and related past performances.

Required Qualifications:

Bachelor’s degree and 3+ years of experience as a Proposal Coordinator or in a related business development/project support role.
Demonstrated success managing proposals for public sector clients
Exceptional ability in coordinating complex tasks across dynamic internal and external stakeholder teams.
Strong attention to detail, organization, and ability to manage multiple deadlines simultaneously.
Excellent presentation and written/oral communication skills.
Comfort working in a fully remote, fast-paced, deadline-driven environment with shifting priorities.
Proven proficiency with MS Office Suite (advanced Word and Excel) and SharePoint, CRM Systems (e.g. Salesforce), and collaborative platforms (MS Teams).