Your Next Opportunity
Would you like to be a part of Canada’s leading and progressive Business Law firm?
McMillan has an exciting opportunity, seeking a National Coordinator to join the national Innovation & Strategic Operations team. As generative AI and other technologies reshape how legal and operational work is performed, the Innovation & Strategic Operations team is at the heart of enabling this transformation – empowering the firm to adopt innovative technologies, optimize and reimagine processes, and leveraging data to drive strategic decisions. The Coordinator will play a vital role in advancing these initiatives and supporting day-to-day departmental operations. Their adaptability and strong organization skills will complement their drive to enable change, drive process improvement and contribute to strategic initiatives.
Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Toronto office for the balance. Your hybrid schedule will start once you join McMillan!
What You’ll Do
As a member of the Innovation and Strategic Operations department, responsibilities of the Coordinator include:
- Organize meetings and workshops, including scheduling, curating agendas, preparing initial presentations, coordinating national or cross-office logistics and assembling pre-read materials.
- Collate and prepare updates to presentations and reports for meetings, workshops, training sessions, briefings and written communications.
- Track and report on project progress to ensure milestones and deliverables remain on track.
- Administer financial processes, including tracking expenditures, processing and reconciling spend, administering expense reimbursement, and preparing budget documentation.
- Own the organization and maintenance of team documentation, project files and records.
- Collect, organize and synthesize incoming data to support decision-making through metrics and insights, including managing queries, questionnaires and follow-ups.
- Collaborate cross-functionally with multidisciplinary teams to advance initiatives and deliverables.
- Create polished, visually engaging content and materials aligned with McMillan brand standards.
- Proactively identify and contribute to process improvements that leverage AI, automation, and innovative solutions to enhance team performance.
- Contribute to ad hoc projects and emerging departmental priorities as needed.
What You’ll Bring
- Degree or diploma in Business Administration, Project Management, or a related field is preferred.
- Minimum of 3-5 years of administrative and coordinative experience in a client-centric, fast-paced and professional work environment.
- Excellent organizational and time management skills, with proven ability to maintain accurate documentation systems and manage multiple workflows simultaneously.
- Strong aptitude for utilizing technology with a data-driven, innovative mindset; familiarity with or willingness to experiment with generative AI tools and emerging technologies preferred, with curiosity to test, validate, and apply them to enhance workflows and deliverables.
- Proactive, creative, solutions-oriented and flexible team player, with a collaborative approach to working in teams, comfort handling ad-hoc requests, shifting priorities, and contributing to process improvement and problem-solving.
- Strong understanding of financial processes, expense tracking and reporting.
- Proficiency in Office 365 suite, with demonstrated intermediate or advanced Excel skills for data tracking and analysis, and strong proficiency in Word and PowerPoint.
- Experience coordinating meetings, events, and cross-functional logistics, including stakeholder engagement for virtual and in-person sessions.
- Experience supporting project tracking, developing written communications, creating presentations, and drafting internal content, all with a strong eye for detail.
- Ability to create polished, professional materials that adhere to brand standards and visual presentation guidelines.
- Strong interpersonal and verbal and written communication skills.
- Ability to handle sensitive information with confidentiality, tact and sound judgement.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Continuous Learning & Development
Salary range: $52,000 - $57,000 annually
McMillan = You
At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is you, and you reside in or around theTorontoarea, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on theApply Nowbutton.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.
