Community Programs & Administrative Support Specialist

YMCA of San Diego County • Full-time • San Diego, California • 1w ago

Overview

The Community Programs & Administrative Support Specialist plays a key role in advancing community engagement and organizational initiatives. This position leads strategic partnerships and outreach efforts, coordinates community and branch events, and promotes volunteer involvement and engagement. In addition, the role provides essential administrative support for executive meetings, communications, and initiatives, including Board of Advisors activities and the Annual Campaign.

For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)

Schedule

Location: Ryan Family YMCA

Responsibilities

Develop and maintain strategic partnerships with local organizations, government agencies, schools, and businesses
Represent the organization at community meetings, events, and public functions
Plan, coordinate, and execute community engagement events and internal staff events
Promote, coordinate, and support volunteer opportunities, onboarding, and stewardship
Support executive-led projects and initiatives through planning, tracking, and reporting
Draft, proofread, and manage executive-level communications, including emails, reports, and presentations
Prepare and maintain Board documents such as, rosters, agendas, minutes, and follow-up actions
Provide administrative and logistical support to Annual Campaign leadership throughout the planning and fundraising process
Supervise the Office Administrator, ensuring completion of scheduling, reporting, information management, and office support tasks
Coordinate staff recognition programs and committees to strengthen employee engagement
Expert skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation, data analysis, presentations, and communication
Demonstrates clear, professional verbal and written communication
Effectively manages multiple tasks and deadlines
Navigates and resolves issues constructively and diplomatically
Demonstrates reliability, integrity, and accountability in all responsibilities
Manages details and data effectively, ensuring accuracy and accessibility
Brings fresh ideas to planning, problem-solving, and presentations
Builds positive relationships and communicates effectively with individuals and groups
Provides guidance, support, and oversight to staff and volunteers
Other duties as assigned

Qualifications

Bachelor’s degree required
3+ years’ experience in community engagement, event planning, volunteer coordination, program development, diversity and inclusion, administration, and executive support
Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications
CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations:
- American Red Cross
- American Heart Association
- American Safety & Health Institute

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement.