Project Specialist (Resuscitation)

Heart & Stroke • Contract • Remote (Toronto, Ontario) • 1w ago

Who we are
At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.
We believe in equity, diversity and inclusion ― it’s embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply.
To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website

The Opportunity

This is a 12 month fully remote role and candidates can work from anywhere in Canada.

Reporting to the Senior Manager, Resuscitation Product Development & Operations, the Project Specialist, Resuscitation will play a pivotal role in supporting the resuscitation product development and e-learning teams. This role will be involved in the planning, monitoring, testing, evaluation, and execution of Heart & Stroke’s five innovative resuscitation programs and product lines, all designed to align with the resuscitation guidelines. These coordinated efforts will enable H&S to continue to successfully distribute updated resuscitation programs throughout Canada.

To support the coordinated efforts of resuscitation’s product development and execution, this role requires a comprehensive understanding of project management's best practices, methodologies, and processes. This role requires someone who is articulate and motivated, who can identify vulnerabilities and obstacles and suggest creative innovative solutions to these challenges.

How you will make an impact every day

Coordinate project deliverables and task management

Responsible for the overall coordination of resus products and e-learning project deliverables and manage the project through to execution
Ensure project deliverables conform to best practices
Assign, identify, manage and track key milestones, tasks and deliverables for the product development and e-learning teams to support achievement of launch targets
Identify to Sr. Manager risks for product development timelines and suggest ways to mitigate
Engages with product and e-learning teams to facilitate development and execution of plans
Promotes and maintains cooperative working relationships across the organization and within the team

Project planning and execution

Develop and monitor a project plan and schedule including interdependencies
Perform requirements gathering with stakeholders when necessary
Assist in implementing project activities as needed by the product and operations teams and recommend process improvements to the product development process
Manage all phases of the project lifecycle including translation activities in partnership with the French Language Product Specialist
Report on product development progress via Wrike project management software
Coordinate activities required to bring resuscitation products to market
Maintain product pipeline and management tools ensuring all required information is entered and updated; follow up on items not completed by team members
Schedule meetings and keep track of project deliverables and workflow for the resus project team

Effective internal and external Communication

Manage and monitor stakeholder expectations to ensure open and consistent communication channels, and timely completion of deliverables
Clearly communicate project deadlines and monitor core project team’s progress through deliverables and milestones
Communicate regularly with stakeholders and leadership, identifying upcoming issues, concerns, changes and resources requirements
Ensure all lessons learned and documentation are clearly captured, documented and accessible in SharePoint

Who we need

Experience

Minimum 2-4 years of project coordination experience on medium scale projects
Experience working on interdisciplinary project teams
Knowledge/experience in the resuscitation field would be an asset
Experience with product development cycles would be an asset

Education

Post secondary diploma/degree or certification plus related experience
PMP Certification considered an asset (preference will be given to those with certification)

Skills

Excellent written and verbal communication skills with a talent to communicate clearly, simply, and concisely in a professional manner with stakeholders across the organization
Knowledge/experience in the development and delivery of adult education & learning programs is an asset
Excellent understanding of project planning and experience in the development of enabling initiatives, including implementation tracking, stakeholder management and engagement, communication and execution
Strong interpersonal skills and ability to develop and nurture effective relationships with subject matter expert volunteers
Strong listening skills and ability to translate knowledge into opportunity
Excellent organizational and time management skills with the ability to identify key priorities
Good skills in stakeholder engagement and consultation, particularly to influence and contribute to project planning initiatives
Be agile to support achievement of product delivery deadlines
Excellent attention to detail
Readiness to learn and develop professionally and experiment with new ideas
Demonstrated ability to work in a fast-paced environment
Excellent knowledge of Microsoft Office Suite; strong computer skills and ability to learn new software easily
Familiarity with project management software
Bilingualism (English/French) is considered an asset

What we offer
This role offers a hiring range of $65,000 to $75,000, aligned with our compensation framework and your professional background. Heart & Stroke believes that time off is integral to the personal health and wellness of our employees. We offer paid wellness days and personal days. In addition, we provide health, medical, dental and vision benefits. Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office set up.

If you want to join the fight to beat heart disease and stroke while building an engaged and giving community, apply by March 27, 2026. Applicants must be currently residing in Canada and legally entitled to work in Canada. At this time, interviews are currently being conducted via phone or video call, so we look forward to ‘virtually’ meeting you!
Accommodation
We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please advise and we will work with you.