\u003cp\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cfont size=\u00224\u0022\u003e\u003cstrong\u003eRequisition ID:\u003c/strong\u003e\u0026nbsp;req49531\u003c/font\u003e\u003c/span\u003e\u003c/p\u003e\u003cp\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cfont size=\u00224\u0022\u003e\u003cstrong\u003eJob Title:\u003c/strong\u003e\u0026nbsp;Administrative Assistant, USA Philanthropy (Western Region)\u003c/font\u003e\u003c/span\u003e\u003c/p\u003e\u003cp\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cfont size=\u00224\u0022\u003e\u003cstrong\u003eSector:\u003c/strong\u003e\u0026nbsp;Administrative/General Office\u003c/font\u003e\u003c/span\u003e\u003c/p\u003e\u003cp\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cfont size=\u00224\u0022\u003e\u003cstrong\u003eEmployment Category:\u003c/strong\u003e\u0026nbsp;Regular\u003c/font\u003e\u003c/span\u003e\u003c/p\u003e\u003cp\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cfont size=\u00224\u0022\u003e\u003cstrong\u003eEmployment Type:\u003c/strong\u003e\u0026nbsp;Full-Time\u003c/font\u003e\u003c/span\u003e\u003c/p\u003e\u003cp\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cfont size=\u00224\u0022\u003e\u003cstrong\u003eCompensation:\u003c/strong\u003e\u0026nbsp;USD\u0026nbsp;28.00 - 33.00\u0026nbsp;Annually\u003c/font\u003e\u003c/span\u003e\u003c/p\u003e\u003cp\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cfont size=\u00224\u0022\u003e\u003cstrong\u003eLocation:\u003c/strong\u003e\u0026nbsp;Oakland, CA USA\u003c/font\u003e\u003c/span\u003e\u003c/p\u003e\u003cp\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cfont size=\u00224\u0022\u003e\u003cstrong\u003eWork Arrangement:\u003c/strong\u003e Hybrid\u003cbr\u003e\u003cbr\u003e\u003cstrong\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003eJob Description\u003c/span\u003e\u003c/strong\u003e\u003cbr\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003e\u003cspan style=\u0022color: rgb(0, 0, 0);\u0022\u003eJob Overview:\u0026nbsp;\u003c/span\u003e\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003eThe External Relations (ER) department is comprised of three main but complementary functional areas: Private fundraising, Communications, and Advocacy. The main objective of the department is to enable this organization of more than 15,000 staff to have the resources needed to continue serving 18 million people worldwide in places affected by war and disaster, shape the humanitarian sector by influencing key policies and reforms, and build and grow the IRC’s reputation.\u0026nbsp;\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003eThe USA Philanthropy unit, part of the ER department, leads on the organization’s work with USA-based High-Net-Worth Individuals. The Administrative Assistant, USAP (Western Region) reports to the Senior Director, USA Philanthropy (Western Region), and is responsible for the administrative and logistical support of the Senior Director and of the USAP West team. The Administrative Assistant position offers the chance to work with a multifaceted group of humanitarian, fundraising, and communications professionals in a fast-paced, stimulating, and challenging environment!\u0026nbsp;\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003eMajor Responsibilities:\u0026nbsp;\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eProvide support to the Senior Director, including but not limited to handling the Senior Director’s complex calendar and meeting requests (including those with high-level donors, board members, IRC leadership, and other internal and external meetings).\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eGather information and prepare meeting agendas; manage project timelines; coordinate travel arrangements for the Senior Director. Support the consistent flow of information from Senior Director to team members and vice versa; draft and collect team updates for cross-departmental distribution; coordinate IT and Office Services support.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eHandle logistics for internal and external meetings (reserving conference rooms and setting up IT as needed). Build travel itineraries and make travel arrangements; provide operational support to the Senior Director while traveling; process expenses.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eProvide centralized support and handle HR responsibilities for the team. This includes updating email distribution lists, Box access, and Microsoft Teams membership; tracking vacation/sick time; handling HR forms; arranging onboarding for new employees; ordering equipment and supplies; engaging individual consultants; acting as an Integra (IRC’s Enterprise Resource planning) SuperUser and leading on purchase requests.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eCollaborate with the Senior Director on various projects. Attend relevant meetings for note-taking and tracking deliverables; follow up on pertinent action items.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eTrack and distribute relevant communications, internal IRC information, and email correspondence to colleagues and other partners.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eMaintain accurate contact information and manage other team-wide materials, systems, and projects.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eTake on special daily or long-term projects as assigned.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003eJob Requirements:\u0026nbsp;\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003eWork Experience:\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cstrong\u003eMinimum:\u003c/strong\u003e At least one year working in a fast-paced office setting.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003ePreferred:\u0026nbsp;\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eExperience working in a non-profit development department\u0026nbsp;\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003ePrior experience working as an administrative assistant\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eStrong curiosity about a career in fundraising\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eExperience working with high-net-worth individuals is a plus\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003eDemonstrated Skills and Competencies:\u0026nbsp;\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003eMinimum:\u0026nbsp;\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eProven experience working in Outlook email and calendar; familiarity with complex scheduling\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eSolid Microsoft Office and database management skills, comfort with PowerPoint and Adobe Acrobat Pro\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eStrong organizational and time management skills: the ability to work accurately and efficiently in a fast-paced environment and respond/adapt to shifting priorities\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eExcellent interpersonal skills and written and verbal communication skills: the ability to effectively interact with a variety of internal and external contacts with confidence and poise\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eStrong listening skills and the ability to accurately follow directions\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eOutstanding attention to detail and dedication to deadlines\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eAble to work effectively in a team environment as well as take initiative independently\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eDedication to respect and maintain confidentiality of donor and employee information\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003ePreferred:\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e•\u003cspan\u003e \u003c/span\u003eExperience with Salesforce, Raiser’s Edge, or other donor database management systems\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cstrong\u003eWorking Environment:\u003c/strong\u003e This role is remote. Applicants must have a home or workspace they can effectively complete their work from during regularly scheduled hours (9 am – 5 pm PST).\u0026nbsp;\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003eCompensation:\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003ePosted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cstrong\u003e\u003cfont size=\u00223\u0022\u003eUS Benefits:\u0026nbsp;\u003c/font\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003eThe IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cbr\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial; color: rgb(0, 0, 0);\u0022\u003e\u003cfont size=\u00223\u0022\u003eIn addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability \u0026amp; life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003cdiv\u003e\u003cspan style=\u0022font-family: Arial;\u0022\u003e\u003cfont size=\u00223\u0022\u003e\u003cspan style=\u0022color: rgb(255, 255, 255);\u0022\u003e#LI-HYBRID\u003c/span\u003e\u003c/font\u003e\u003c/span\u003e\u003c/div\u003e\u003c/font\u003e\u003c/span\u003e\u003c/p\u003e
