BACKGROUND
Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.
THE POSITION
We are seeking an energetic Grants Analyst to support our Grants Management team in project management, data administration and operational tasks related to the planning, execution, and monitoring of our programmatic initiatives and grants. In this role you will be integral to contributing to the efficiency of the team by providing financial and administrative support that is anticipatory, timely, and organized.
Key Responsibilities:
- Complete due diligence and charity checks for prospective grantees
- Review grantees’ budgets to assess the assumptions of their proposal, identify issues and work with Program Liaisons to problem-solve
- Review grantees’ financial monitoring reports to assess progress against their budget and escalate issues and approval requests for budget modifications and changes
- Create and process grant communication and payments, including the verification of information to ensure that it complies with our funding guidelines and terms
- Support grantees with our online grants portal by facilitating registration, managing log ins, troubleshooting, and resolving issues
- Track upcoming grant reports, document status, and completion in our grants management system.
- Use our grants management system to facilitate process workflows across stakeholders
- Maintain data quality and integrity in our systems – input data aligned to our coding hierarchy and definitions, document decisions, and include supporting documents
- Draft briefings, memos, presentation materials, reports and analysis for program team interactions, board meetings, internal and external stakeholder meetings
- Actively assist with additional projects as needed - demonstrating the ability to respond to priorities and resourcing needs as they shift
- Be accountable for follow-ups from meetings to ensure projects are on schedule and deadlines are met
- A minimum of 3 years of experience handling financial reporting, budgets and data management in an administrative or operations coordinator role in a fast-paced environment; experience in Grants Management is preferable
- Exceptional organizational and project management skills, with the ability to independently coordinate and lead multiple projects simultaneously with a focus on quality and project follow-through
- Experience managing data and creating operational reports with a sharp eye for accuracy and detail
- Strong analytical and problem-solving skills
- Confidence to ask pertinent questions to grasp concepts quickly and think beyond specific tasks.
- Tenacious with a strong work ethic and thrive in a fast-paced, results-driven environment
- A dynamic team player that can maintain a sense of humor
- Excellent written and verbal communication skills
- Discretion and confidentiality
- Flexibility and ability to learn and develop new skills on the job
- Solid proficiency in Microsoft suite, Excel, and PowerPoint; advanced excel skills such as vlook ups, modelling scenario planning, pivot tables and macros would be a plus
