Do you have excellent administrative and executive support skills?
Are you interested in working with a dynamic, mission-driven team?
We are currently in search of an Executive Assistant for a Higher Education Institution. The position is In-Person, in Baltimore, MD. This role is a Temporary to Permanent opportunity with an anticipated salary range of $70,000 -$75,000.
ORGANIZATION TYPE: Higher Education Institution
LOCATION: Baltimore, MD
POSITION TITLE: Executive Assistant
SCHEDULE: Full Time (35hrs Per week)
Hourly: $29.00-$32.00/Hr
Is This Your Dream Job? The Executive Assistant to the President & Manager of the Office of the President provides holistic support—administrative, scheduling, operational, budgetary, and project-based—to the President, overall support to the Board of Trustees and the needs of individual trustees, and the Office of the President.
Our Ideal Candidate:
- Bachelor’s degree and minimum 3 years of experience or Associate’s degree and minimum 5 years of executive-level support experience
- High level of proficiency with Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint
- High level of proficiency with Adobe Acrobat (for generating PDF documents)
- Excellent communication and writing, research and editing skills, demonstrating proper usage of spelling, grammar and punctuation
- Exceptional organizational skills and project management experience
- Excellent interpersonal skills and flexibility with the ability to work well with all levels of internal management and staff
How You Will Spend Your Day:
- Serve as initial contact and effectively service inquiries by phone, email and in person.
- Maintain the confidentiality of the College administration by exercising discretion in communicating information to faculty, students, staff and the various groups served by the College and in handling administrative records and files
- Facilitate the efficient use of the President’s time through development and coordination of a multifaceted calendar of internal and external appointments, meetings, and functions
- Facilitate efficient and cost-effective official travel for the President and other official visitors by making travel arrangements and preparing associated approval forms and expense reports
- Serve as a liaison between the President and other College administrators, members of the Board of Trustees, public and private officials, various boards
- Coordinate and manage special events as designated by the President’s Office
- Develop and/or manage special projects involving the College, the community, and government officials
- Proofread and edit documents, and create letters, reports, presentations, and other documents for a variety of official presentations and events
- Process incoming invoices, payments, and the President’s expense reports and reimbursements
- Assist the President in oversight functions by reviewing, monitoring, and approving various College action forms and reviewing correspondence and documents prepared by other offices for the president’s signature
- Perform regular checks of the President’s conference room(s). Ensure conference phones are in place and working, computers have power, and room set-up is accurate and tidy.
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
