Main Work Location: Redwood City, CA.
Schedule: Hybrid work schedule (at least 2 days per week on-site). Occasional event staffing may be required (evenings and weekends).
To Apply: Please submit a cover letter and resume, along with a professional writing sample. Writing sample could include collateral, proposals, or other external communications.
Stanford Medicine is comprised of Stanford University School of Medicine, a research-intensive medical school, Stanford Health Care, a hospital that is nationally recognized for quality patient care and leading-edge technology, and Stanford Children’s Health, the only health care system in the San Francisco Bay Area exclusively dedicated to pediatric and obstetric care. Medical Center Development (MCD), in partnership with the Lucile Packard Foundation for Children's Health, supports Stanford Medicine. MCD’s passionate and experienced fundraising professionals and partner teams work closely to create a donor-centric approach to development. We continue to envision creative ways to build upon the generous support of our donor community and align our strategic vision with that of Stanford University, which is in the early stages of a new and exciting institutional fundraising effort. Every member of the MCD team and the broader Office of Development staff plays an important role in inspiring donors and providing an exceptionally positive and fulfilling philanthropic experience. Stanford believes that diversity and excellence go hand-in-hand and so hires individuals with a commitment to working effectively with colleagues and donors from a wide range of backgrounds.
Reporting to the Assistant Director of Administrative Services on the Cancer Major Gifts team at MCD, the Senior Program Manager, Prospect Communication and Content Management supports the efforts of fundraisers on the team as well as overall Stanford Medicine priorities. If you are someone who enjoys being part of a collaborative and supportive team and thrives in a fast-paced and engaging environment, this role may be for you. You'll find the role’s challenges engaging and rewarding.
As the Senior Program Manager, Prospect Communication and Content Management, your responsibilities will include developing, writing and designing prospect communication, proposals, and other collateral; crafting compelling Powerpoint presentations for volunteers; complex project management; and data management and analysis. In this support role, you will partner with gift officers on these items, as well as help them develop strategies for prospect communication and solicitation. The role also requires a high level of engagement with donors, volunteers, and internal partner teams across MCD and the University. You will operate independently while coordinating on projects with internal support colleagues, volunteers, and other university staff.
Your primary responsibilities include:
Writing and Designing Materials/Content Management (60%):
- Reviewing complex scientific information and synthesizing to create and design compelling and concise prose for major gift prospects and donors as well as volunteers.
- Conceptualizing, developing, and designing visuals for donor and volunteer engagement using graphic design skills. This includes slide decks, case statements, and other presentation materials.
- Crafting campaign support materials including overviews, design elements, and presentations.
- Writing program and faculty research overviews, case for support, gift opportunities, donor proposals, acknowledgments, stewardship letters, briefing materials,and other communication for donors, faculty, and volunteers.
- Coordinating with faculty and internal partner teams, including Communications and Donor Relations teams, on material development.
Reporting and Data Analytics (20%):
- Utilizing reporting and MCD databases to conduct data analysis projects or inform project management.
- Acting as a liaison between partner teams, including the reporting and research teams, to coordinate projects, requests and deliverables for the aligned gift officers.
Events (20%):
- Leads the development and drives implementation of the event strategy. Proposes recommendations based on goals and donor base; strategically identifies and recommends donor groups to attend events and activities.
- Manages overall arc of events and serves as the point person for event implementation. Independently coordinates all elements of event implementation with key stakeholders and owners, including faculty, volunteers, gift officers, events staff and donors as identified. This requires a high degree of sensitivity, diplomacy, and professionalism in working with these groups.
- Works as the data partner for the event, creating the invitation list, navigating review process, obtaining necessary internal approvals, tracking on responses and conducting any ROI analysis if necessary.
- Acts as the briefing partner for the event, drafting all leadership, faculty and prospect briefings that may be needed for the event.
To be successful in this position, you will bring:
- Bachelor's degree and three years of relevant experience or combination of education and relevant experience. Three years of project management or program management experience desired.
- Exceptional writing skills, research and editorial competencies; ability to synthesize complex information and compose clear and compelling prose.
- Experience using graphic design software such as inDesign, and/or Adobe Illustrator is strongly preferred; if not a willingness to learn.
- Experience managing and coordinating and projects that have multiple components and competing deadlines; set priorities and schedules and meet deadlines with a minimum of supervision.
- Excellent technical skills: expertise in Word, PowerPoint, Excel, web resources, and relational databases; experience using Stanford’s information systems such as PostGrads and CARD is a plus but not required.
- Positive, can-do attitude and dedicated work ethic.
- Superior organizational skills; a work style that is thorough, accurate and detail-oriented. Strong attention to details and the ability to quickly understand and remember details about donors and projects.
- Excellent verbal communication skills. Strong customer-service focus; excellent interpersonal and communication skills, and a proven ability to work patiently, persuasively and effectively with a wide variety of people.
- An understanding of the development and alumni enterprise—particularly within an academic setting— is desirable, but not required.
The expected pay range for this position is $69,100 to $115,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.
- A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care, and caregiving support.
- A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall or participate in one of hundreds of health or fitness classes.
- Discovery and fun. Visit campus gardens, trails, and museums.
- Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!
We pride ourselves in being a culture that encourages and empowers you.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
