This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
About Us
The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.
For more information on the school, click here.
The Office of Diversity, Equity, & Inclusion at the Stanford Doerr School of Sustainability advances recruitment and inclusion initiatives to attract and foster diverse talent across our student, staff, and faculty populations. As a school focused on climate change and sustainability, we strive to build a community that reflects a range of perspectives, backgrounds, and life experiences, that will lead to more just and generative scientific solutions for our planet. We are committed to transparency and accountability, as well as promoting excellence, respect, and cross-cultural understanding.
Are you a person who is passionate about advancing equity and opportunity in institutions of higher education? Are you someone who has experience coordinating student programs and takes pride in your organizational and finance skills? We are seeking a full-time program coordinator for the Diversity, Equity, and Inclusion office who has experience with processing financial transactions, tracking budgets against expenses, scheduling, calendar management, event coordination, marketing, and who can provide a full range of support to the DEI staff, its faculty, and student programs. Reporting to the Assistant Dean of DEI and working closely with our Assistant Directors, the DEI program coordinator will provide support in coordinating and administering the School's DEI general programming (e.g., DEI coffee convos, speaker events) and will also play a key support role in advancing our flagship recruitment program SURGE (Sustainability Undergraduate Research in Geoscience and Engineering). If you are highly motivated, up for a challenge, and know how to get things done, this position may be the right career opportunity for you!
Your Responsibilities will include:
- Financial management, including monitoring and updating the monthly budget excel sheet, managing purchases and reimbursements, reconciling expenses, and transferring funds using Oracle financial applications.
- Scheduling and calendar management for office operations and also for the assistant dean’s calendar.
- Event coordination logistics for Stanford Doerr School of Sustainability DEI community events and student programs, including selecting and contracting with vendors, securing venues, ordering food, and processing event finances.
- Coordinating communications and marketing, including printing materials, preparing flyers, ordering merchandise, and preparing packages and materials for recruitment events and tables.
- Coordinating the logistics of SURGE Program, including summer student enrollment, creating newsletters/emails, organizing paperwork, planning field trips, and processing students stipends and billing.
- Working with students, DEI office, and staff across the Stanford Doerr School of Sustainability on coordinating DEI liaisons and recruitment ambassadors events.
- Updating DEI content for the school website, as well as maintaining and monitoring shared email accounts and updating email lists and social media.
- Ordering office supplies and organizing office archives on Google Drive.
To be successful in this position, you will need:
- High school diploma and four years of administrative experience, or combination of education and relevant experience.
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
In addition, our preferred qualifications include:
- Experience with financial processes and expense management.
- Experience with calendar systems and managing schedules.
- Experience planning and coordinating a wide-variety of events.
- Experience with Excel, Pivot Tables,Google Drive, and other financial or organizational tools (e.g., Oracle).
- Demonstrated experience with email marketing platforms, graphic design tools (e.g., Canva), web-based systems, and other recruitment and outreach software platforms.
- Demonstrated ability to engage with diverse student populations and/or audiences.
- An earned Bachelor's degree and administrative experience.
- Excellent Excel and financial accounting skills.
- Prior work experience in a higher education setting or in recruitment.
- Knowledge of Stanford University systems and policies.
Physical Requirements:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
The expected pay range for this position is $33.17 to $43.75 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
