Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.
The School of Engineering
Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.
Engineering Research Administration (ERA) is looking for an experienced Finance and Compliance Manager who is excited to be part of a team in a fast-paced, dynamic environment.
Reporting to the Associate Director, the Finance and Compliance Manager will take the lead in constructing and assembling complex data for budgeting and decision making, conducting data analysis and recognizing exceptions, and meeting organizational reporting needs. This position will monitor, report on, and assure quality control related to School of Engineering (SoE) compliance with university research administration policies and guidance, including suspense, overdraft, faculty effort, cost-sharing, closeouts, AP default, and expenditure certifications. The manager will execute internal control programs and participate in developing solutions that may require the development of new processes, assist in developing the annual budget for ERA, and work with the SoE Finance Team on the annual School budget and variance reports. This position will lead internal financial reporting and management, conduct internal process and procedure audits, and support ERA’s administration with related duties as needed. The manager will also assist in interpretation of complex university and government policies (FAR, Cost Accounting Standards, Uniform Guidance, sponsor guidelines, etc.) and serve as the compliance subject matter expert within ERA.
The ideal candidate will be experienced in managing research and operational budgets, financial and federal grant compliance, plus possess the following characteristics: strong customer service abilities, resourcefulness and skill in problem solving, and excellent time management and prioritization.
In this role, you will:
- Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
- Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
- Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run adhoc reports.
- Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
- Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases; perform testing and analyze results.
- Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
- May develop and maintain desktop procedures and process documentation for area of responsibility.
- May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
Education & Experience (Required):
- Bachelor’s degree and six years of relevant experience or combination of education and relevant experience.
Knowledge, Skills, & Abilities (Required):
- Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
- Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
- Strong project management skills and ability to contribute to or lead part of a multi-functional team.
Education & Experience (Desired):
- Demonstrated oral, written, and analytical skills exhibiting fluency in research administration finance and compliance.
- Familiarity with major federal sponsors such as DoD, NSF, DoE and NIH.
- Ability to clearly communicate complex financial data to non-financial faculty and staff.
- Strong organizational skills with the ability to pivot between tasks and manage multiple competing priorities in a constantly shifting environment.
Working Conditions:
- Routine extended working hours during peak cycles; travel to school/unit sites across university.
Physical Requirements:
- Constantly sitting.
- Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
- Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
- Rarely reach/work above shoulder.
Work Standards:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
How to Apply:
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
