Housed within the School of Medicine, the Stanford Center for Digital Health (CDH) leverages Stanford’s collective resources to innovate, enable, and collaborate with industry, academia, and government to accelerate digital health initiatives. At the CDH, our mission is to catalyze ethically responsible, scientifically rigorous research and educational initiatives in the service of achieving equitable health outcomes worldwide. As Silicon Valley’s collaborative digital health hub, we are focused on three areas:
• Research: Foster interdisciplinary collaboration to catalyze groundbreaking research from diverse disciplines to improve health.
• Thought Leadership: Convene the world’s leading experts to shape national and global discussions on digital health and drive equitable health outcomes worldwide.
• Education: Develop, educate, and mentor the next generation of scholars and leaders equipped to tackle the most critical challenges in digital health.
CDH is seeking a dedicated and experienced Senior Administrative Associate to support the director of CDH, Dr. Eleni Linos. This role provides high-level administrative and operational support with minimal supervision and serves as a central point of contact for coordination across Dr. Linos’ responsibilities in digital health research, academia, and leadership. The Senior Administrative Associate will oversee complex scheduling and communications, coordinate high-profile events, and oversee essential administrative functions to support the mission of the Center and the leadership responsibilities of Dr. Linos. This role requires strong organizational skills, discretion, and the ability to work independently in a fast-paced environment.
This is an exciting opportunity at the intersection of health and technology at a world-class research institution in the heart of Silicon Valley. Members of the CDH community are offered hands-on experiences working with cutting-edge solutions, collaborating with pharma, med device, and technology companies, and learning from some of the leading experts in the field of digital health. The network of leaders and experts connected to the Stanford CDH provides an exclusive look at the technologies and groups that are shaping the future of healthcare.
Duties include:
- Serve as the primary point of contact and gatekeeper for Dr. Linos’s office, exercising discretion and independent judgment to manage access, prioritize inquiries, and facilitate critical communications.
- Anticipate Dr. Linos’ needs by proactively preparing background materials, data, and insights for meetings, briefings, and upcoming deadlines, ensuring she has the resources needed to make timely, informed decisions.
- Support Dr. Linos in strategic responsibilities across academic leadership.
- Act on behalf Dr. Linos in managing priorities, coordinating schedules, and responding to inquiries, using sound judgment and a professional demeanor.
- Lead the organization and logistics for high-profile events, including advisory board meetings, multi-day conferences, and seminars with industry, academic, and healthcare leaders.
- Draft and refine presentations, reports, and correspondence to support Dr. Linos academic and leadership responsibilities.
- Manage financial transactions and budgets related to Dr. Linos projects, ensuring accuracy and timely reporting.
- Supervise junior administrative staff, including assigning tasks, setting deadlines, and reviewing work for quality.
- Provide HR support as needed, including onboarding new staff and coordinating with HR for visa and faculty affairs processes.
DESIRED QUALIFICATIONS:
- Experience in an academic or healthcare setting preferred.
- Advanced computer skills, excellent organizational and communication skills, and demonstrated success in handling complex tasks independently.
- Preferred: Bachelor’s degree, prior experience supporting senior executives or faculty, and familiarity with event planning.
EDUCATION & EXPERIENCE (REQUIRED):
- High school diploma and six years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Advanced computer skills and demonstrated experience with office software and email applications.
- Proven success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
PHYSICAL REQUIREMENTS:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
WORKING STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
