Senior Administrative Assistant, Executive

Stand Together • Full-time • Arlington, Virginia • 4w ago

Stand Together is a philanthropic community that helps America’s boldest changemakers tackle the root causes of our country’s biggest problems, from education to the economy, broken communities, and toxic division, among dozens of other pressing issues. We provide our partners with access to resources including funding, thought leadership, a network of peers, and a playbook for applying proven principles to transform lives and society.

We are looking for a skilled Sr. Administrative Assistant to join our Executive team. This role is essential in providing high-level support to multiple principals within the team, ensuring seamless operations and effective coordination across multiple strategic initiatives. 

In this role, you will take pride as a valued business partner who understands your leaders’ business portfolio. As a strategic thinker, you connect task management to organizational priorities with a high degree of confidentiality, sense of urgency, and customer focus. You will identify and anticipate needs and know that success or failure is determined by thoughtfulness and the ability to execute with excellence. You enjoy being part of a team that supports one another and finds fulfillment by helping others achieve success.

How You Will Contribute

- Calendar management. Build and maintain a deep understanding of priorities to effectively allocate leaders’ time. Prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team. Make judgements on time and recommendations grounded in strategic priorities to ensure smooth day-to-day engagements. 
- Meeting preparation and follow-up. Assemble meeting agendas and coordinate and track action items. Ensure upcoming meetings,meetings notes, and next steps are captured in our CRM (primarily Salesforce).
- Deep organizational knowledge. Possess in-depth knowledge of the organization’s operations, priorities, and key stakeholders to effectively provide strategic executive support. 
- General administrative support. Process invoice payments, reconcile receipts and expense reports on behalf of the leaders, and book and coordinate travel, itineraries, and logistics, and maintain contact information in our CRM.
- Identify areas to increase efficiency and innovate to improve administrative processes. Collaborate with internal and external Administrative Professionals to understand prioritization and make trade-offs. Identify and learn new tools and techniques to elevate the level of support and partnership the administrative team can provide. 
- The role will be based in-person in the Ballston, VA office.

What You Will Bring

- 3+ years of professional experience in a support or administrative capacity. 
- Professional manner and strong interpersonal communication skills, written and verbal. 
- Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative. 
- Have a collaborative approach to work; give and receive feedback respectfully. 
- Ability to think strategically about the principal's time as an allocation of resources. 
- Demonstrate a high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure. 
- Ability to provide articulate and concise oral and written communications. 
- Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook’s calendar function), and PowerPoint. 
- Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect.

Standout Candidate May Also Bring

- Proficiency with expense reporting software, such as Concur. 
- Experience with CRM data input and management (Salesforce preferred)

What We Offer

- Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace. 
- A meaningful career: Join a passionate community of over 1,400 employees dedicated to improving lives and driving innovative solutions to complex social challenges. 
- Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop and apply their unique talents. 
- Competitive compensation: Our approach rewards the value you create through competitive salaries and bonus opportunities, allowing you to share in the success you help drive.

Our Values: Working at Stand Together is different from many other organizations. Our culture is deeply rooted in Principle Based Management® (PBM®), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom-up empowerment. PBM® empowers our employees to be entrepreneurial, to innovate, and to continually drive transformation.

We believe diversity fuels creativity, broadens knowledge, and helps drive success, and that is why we’re proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, respect and sensitivity.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.