DescriptionAt the San Diego Rescue Mission, we are driven by a profound belief in compassion, service, and the transformative power of Jesus' love. Our mission goes beyond charity; it is a calling to love our neighbors and provide hope and healing to those experiencing homelessness. We are committed to creating a holistic approach to recovery and rehabilitation, ensuring that our programs serve as safe havens for men, women, and children in need.
The Administrative Assistant to the VP is a vital administrative and operational support role within the Programs Department, playing a key role in furthering the Mission’s commitment to excellence in service and Christlike compassion. This position works closely with the Senior VP of Programs (and Program Directors as available and appropriate) to ensure data integrity, support reporting needs, and coordinate communication and logistics for various program initiatives. The Administrative Assistant to the VP will complete various projects and tasks in support of accomplishing Programs goals and priorities. This role will also work within system tools such as Mission Tracker and CIE, ensuring accurate information management and effective collaboration. The Administrative Assistant represents SDRM with professionalism and compassion while helping to drive continuous improvement and mission-aligned outcomes across our services for individuals experiencing homelessness.
Job Purpose
To provide high-level administrative, technical, and coordination support to the Senior VP of Programs and Program Directors, enhancing the operational efficiency and data-driven impact of the Programs Department. The role advances the Mission’s strategic goals by managing data systems, supporting compliance efforts, assisting with grant and funding opportunities. This role is to represent our Mission, Vision, and Values and continue to grow professionally and spiritually.
Key Responsibilities
- Support the VP in research, preparation of materials, file tracking, and completion of ongoing training.
- Compile weekly and monthly statistics, using information given by program leadership when needed. Provide data and statistics to staff when requested.
- Serve as the lead in managing the relationship with Mission Tracker and data management. This includes regular meetings with Mission Tracker, supporting efforts to provide training on Mission Tracker and data quality.
- Lead and manage CIE Utilization, the partnership with CIE and Mission Tracker, and work around Single Sign-On capabilities.
- Demonstrate an understanding and embodiment of trauma-informed practices while providing support (i.e. safety, trustworthiness, transparency, empowerment and choice).
- Coordinate with Programs Staff to make sure data in the Homeless Management Information System is accurate.
- Provide general program support as needed, and other related duties as assigned.
- Assist the VP of Programs in completing project and program goals.
- Schedule meetings and return phone calls from other service providers and organizations
- Plan and participate in partnership meetings with other organizations and service providers.
QualificationsEducation:
- Minimum: Minimum Bachelor’s (or commensurate experience)
Experience:
- Minimum of 1 year working in a nonprofit, ministry, or human services environment
- Preferred: Experience working with individuals facing homelessness, trauma or addiction.
- Lived experience of homelessness will count towards experience and education.
Skills & Abilities:
- Ability to function effectively in a dynamic, faith-based environment
- Strong communication and administrative skills (such as typing, attentive to detail, effective oral and written communication skills)
- Capable of maintaining emotional resilience in challenging client situations
- Working knowledge of MS Office (Word, Excel, Access, Outlook)
- Coordinate and/or direct a variety of complex tasks and assignments simultaneously and successfully
- Prioritize effectively and have regular, timely attendance
- Eagerness to learn and be trained
- Work both independently and as part of a team
Equal Employment Opportunity Statement
The San Diego Rescue Mission (SDRM) Is both an equal opportunity employer and a Christian Ministry. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex (which included breastfeeding, or a medical condition related to breastfeeding), marital status, parental status, military status, veteran's status, pregnancy, medication condition, genetic characteristics, genetic information, disability or any other protected status in accordance with applicable federal, state and local laws.
However, as a registered non- profit religious organization, SDRM does reserve the right to discriminate in hiring persons whose lifestyle is contradictory to Biblical principles.
Pursuant to the Civil Rights Act of 1964, Section 702 942 U.S.C 2000e (a)), SDRM has the right to, and does hire only candidates who agree with SDRM's Statement of Faith and conduct themselves in accordance with our religious beliefs.
Background Check Disclaimer
SDRM conducts background checks in compliance with applicable federal and state laws, including the Fair Credit Reporting Act, the California Investigative Consumer Reporting Agencies Act, and the California Consumer Credit Reporting Agencies Act. If you accept a position with SDRM, as part of your conditional offer of employment, you will be asked to submit to a virtual background check AND a California Livescan Fingerprint.
You will be provided the following notifications as an example:
1. You will be provided with appropriate written notice of the company's intention to obtain information by way of a background check and will give applicants and employees the opportunity to obtain a free copy of any report obtained.
2. Applicants and employees will be asked to authorize a background check before such check is performed.
Drug Screen Disclaimer
SDRM is a Nonprofit Religious Organization and as such, we require all employees to submit to our drug screen as a condition of employment once they have accepted a position with SDRM. Because of our religious affiliation, we do not allow employees to use or consume recreational or medicinal marijuana, along with all other federally recognized substances. You will be notified prior to any employment decisions if your drug screen is returned with negative findings. Refusal to submit to testing will result in disqualification of further employment consideration.
E-Verify Statement
San Diego Rescue Mission participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.
