The Executive Assistant is responsible for providing timely high-level and day-to-day administrative support to the Executive Director. The Executive Assistant manages and fulfills a range of crucial duties with the primary goal of assisting the work of the Executive Director and providing additional support to the leadership team, the Board of Directors and all staff, as directed, to ensure that Adelante Mujeres' goals and objectives are accomplished and that operations run efficiently. The Executive Assistant serves as a primary point of contact for matters pertaining to the Executive Director and supports a mission-driven, community-centered and culturally responsive organization. The Executive Assistant supervises the Administrative Receptionist and reports to the Executive Director.
RESPONSIBILITIES:
- Fulfill a broad variety of administrative tasks for the Executive Director including managing an active calendar, handling logistics for meetings and visitors, drafting agendas, compiling documents, taking notes, and arranging travel
- Supervise paid and unpaid administrative support, including Adelante's Admin Receptionist
- Support the function of the leadership team including meeting logistics, minutes and meeting summaries, draft of weekly agendas and maintenance of files
- Manage information flow in a timely and accurate manner and draft correspondence as requested
- Support the operations of the Board of Directors, including communications, calendaring, meeting materials, logistics and maintenance of pertinent documents
- Lead the coordination and logistics of all staff meetings and trainings
- Provide support to the Executive Director on assigned projects
QUALIFICATIONS:
We recognize that there are multiple expressions of professional readiness. When we review applications, we take a comprehensive look at each applicant. Our goal is to assess your unique strengths. The ideal candidate has many of the following skills and experience:
- A passionate commitment to the goals and mission of Adelante Mujeres and support for immigrant and BIPOC communities
- 4 years administrative experience preferably in a non-profit organization reporting directly to upper management
- 2 years supervisory experience
- Bachelor's Degree or comparable experience
- Excellent bilingual English/Spanish written and verbal communication
- Committed to professionalism, discretion and strict confidentiality
- Experience in developing internal processes and planning and coordinating meetings and events
- Ability to work and communicate across all levels of the organization
- Highly proficient in Microsoft Office Suite, Adobe Acrobat, and Social Media web platforms
- Committed to education, social justice, women's empowerment and the environment
Additional Requirements:
- Complete Criminal Background Registry enrollment letter for facility number CC503161
- Possess current driver's license and auto insurance coverage
- Ability to travel out of town to attend workshops or trainings
SALARY & BENEFITS:
- Salary range: $62,000 - $66,000K annually, depending on qualifications
- Classification: Full-time, exempt
- Telework: up to 2 days a week when duties allow
- Benefits: health, vision, dental, short-term and long-term disability, 401K pension plan, life insurance, EAP, professional development opportunities, paid leave of absence, paid holidays (12.5 days annually), sick days (9 days annually), vacation per year (20 days years one through five, 25 days after five years), and sabbatical (1 month at 10 years of employment)
- Opportunity for broad and impactful work with a visionary, growing organization
Please complete a job application or submit the following material electronically (PDF preferred) through our career website: (no phone calls, please)
- A one-page cover letter outlining your qualifications, experience and interest in the position and Adelante Mujeres
- A resume detailing relevant experience, qualifications, work history, education, and accomplishments
- Three professional references may be requested later in the hiring process
Thank you for your interest in employment at Adelante Mujeres. We will be contacting applicants whose applications indicate a strong combination of relevant experience and qualifications and skills.
Closing date: Open until filled Anticipated start date: May 2024
-------------------------- EQUAL OPPORTUNITY EMPLOYER ---------------------------
Adelante Mujeres is an equal opportunity employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, perceived pregnancy, childbirth, breastfeeding, or any related medical condition, physical or mental disability or veteran status in accordance with applicable federal and state laws. Adelante Mujeres is compliant with the American with Disabilities Act and we are committed to making special accommodations for your interview or work as a member of our team. If specific accommodations are needed, please notify hr@adelantemujeres.org and we will work to accommodate your needs.
